Registrar

StrongMind, Inc.; Chandler (AZ); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Unlimited PTO for exempt roles

Holiday week off at Christmas

Flexible work options for select roles

Well‑being programs and gym access

Job summary

StrongMind, Inc. in Chandler, Arizona, seeks a Registrar to manage student records, enrollment activities, and records requests in a hybrid work environment. You will collaborate with staff, external agencies, and internal teams to ensure accurate, compliant records and timely enrollment processing.

The role emphasizes meticulous data management, confidentiality, and clear communication, balancing independent work with teamwork to support students and families.

Qualifications

• High school diploma or GED required.
• Minimum 2 years in an administrative office position.
• Fingerprint background check completed.
• Core hours 8:00 AM–5:00 PM Arizona time, Monday to Friday.
• Availability to work in person for ~6 weeks annually for testing support.
• Ability to work with electronic student information systems.

Responsibilities

• Maintain accurate permanent student records, folders, transcripts, demographics, and test scores.
• Ensure records comply with school, district, state, and federal requirements.
• Process records requests within required timeframes.
• Respond to written requests from agencies and individuals regarding student information.
• Answer inbound calls regarding enrollment status and records requests.
• Collaborate with other schools and outside agencies on student records.
• Assist admissions, registrations, withdrawals, guardianship, and transfers processes.
• Evaluate transcripts for new students to determine credits and placement.

Skills

Attention to detail

Organization

Time management

Communication

Data entry (50 wpm)

Confidentiality

Collaboration

Education

High School Diploma or GED

Job description

Registrar

StrongMind, Inc. Chandler, Arizona, United States

About this position

Title: Registrar
Location: Hybrid (Chandler, AZ)
Reports to: Registrar Supervisor
Employment Type: Non-Exempt/Full-Time

About Primavera Online School

Primavera Online School is an accredited, tuition-free public charter school serving students across Arizona for more than 25 years. We specialize in flexible, student-centered online education designed to meet learners where they are—academically, emotionally, and socially.

We believe every student deserves access to an education that adapts to their life, not the other way around. At Primavera, we support diverse learners, empower families, and partner closely with educators to create personalized learning experiences that drive real outcomes. Our work is grounded in care, accountability, and a deep commitment to helping students succeed—both in school and beyond.

As a fully remote organization, we value clear communication, collaboration, and ownership. You’ll find a mission-driven team that takes its responsibility to students seriously while supporting one another as professionals and humans.

The Team You Will Join

You’ll be part of the Registrar team, working closely with the Registrar Supervisor and collaborating with school staff, administrative teams, other schools, outside agencies, and internal departments.

The Registrar team is responsible for maintaining accurate student records, supporting enrollment and registration processes, responding to records requests, and ensuring student information is handled accurately and in accordance with applicable requirements.

The team culture is organized, collaborative, detail-oriented, and compliance-focused, with opportunities to strengthen school operations, support students and families, and help ensure accurate and timely student records.

The Difference You Will Make

In this role, your work will directly impact students, families, educators, and school operations by ensuring student records and information are accurate, organized, accessible, and maintained in accordance with applicable school, district, state, and federal requirements.

You’ll help maintain permanent student records and testing information, support enrollment and registration activities, process records requests, and collaborate with internal and external partners to ensure student information is handled appropriately.

Your attention to detail and timely follow-through will help create a positive enrollment experience while supporting Primavera’s commitment to accurate records and strong school operations.

A Typical Day Looks Like

While no two days are exactly the same, you can expect to:

• Maintain accurate permanent student records, cumulative folders, transcript files, demographic information, and test scores for enrolled and incoming students.
• Ensure student records and information remain compliant with applicable school, district, state, and federal requirements.
• Process student record requests accurately and within required timeframes.
• Respond to written requests from appropriate agencies and individuals regarding student information and records.
• Answer inbound calls regarding student enrollment status and records requests.
• Collaborate with other schools and outside agencies regarding student records.
• Work with appropriate teams to ensure accuracy and adherence to requirements related to admissions, registration, withdrawal, guardianship, and student transfers.
• Evaluate routine transcripts for new students to determine appropriate and equivalent awarding of credits and grade placement.
• Collaborate across departments to facilitate a positive and professional enrollment experience, providing requested information or directing prospective students to the appropriate department when needed.
• Support assigned administrative personnel with administrative functions and related tasks.
• Occasionally assist with front desk coverage.
• Use electronic systems and equipment for word processing, data management, information retrieval, visual presentations, and telecommunications.
• Complete other duties as assigned.

This role balances independent work, collaboration, structure, and problem-solving and is well-suited for someone who enjoys managing detailed information, supporting students and families, communicating clearly, and working with purpose.

We’re looking for someone who brings:

• Exceptional attention to detail and a high level of accuracy.
• Strong organizational, filing, and time-management skills.
• The ability to effectively manage time-sensitive work while maintaining composure, professionalism, and a positive attitude.
• Strong written and verbal communication skills.
• The ability to handle confidential student information with professionalism and discretion.
• The ability to work effectively with internal teams, schools, outside agencies, and other stakeholders.
• Strong data-entry and administrative skills, including the ability to work efficiently with electronic systems and information-management tools.
• Keyboarding proficiency of at least 50 words per minute with a minimum number of errors.
• High School Diploma or GED.
• 2+ years of experience in an administrative office position.
• Successful completion of a fingerprint background check.
• This position requires availability to work core business hours of 8:00 AM to 5:00 PM Arizona time, Monday through Friday.
• Must be available to work in person for approximately six weeks each year to support Arizona state testing, including travel to assigned testing locations.
• Valid IVP Clearance Card

Bonus points if you also have:

• Experience working in an educational environment.
• Experience working with student records, enrollment, transcripts, or other education-related administrative processes.
• Experience working with electronic student information or records‑management systems.

Our Commitment to Inclusion & Belonging

At Primavera Online School, we serve a richly diverse student population—and we believe our team should reflect that same diversity of backgrounds, perspectives, and lived experiences.

We are committed to fostering an inclusive, respectful workplace where all team members feel valued, supported, and empowered to contribute their best work. Diverse ideas strengthen our school, improve outcomes for students, and help us better serve the families and communities who rely on us.

All qualified individuals are encouraged to apply, and we strive to create an environment where everyone feels a true sense of belonging and purpose.

How We’ll Take Care of You

We believe that supporting our team members is essential to supporting our students. At Primavera, care, balance, and well‑being are part of how we operate—not extras.

Our commitment to you includes:

• A competitive total compensation package, including medical, dental, vision, and voluntary benefits.
• Well‑being that works for real life—from an on‑site gym, virtual wellness programs, and wellness coaching to flexible work options for select roles, because your well‑being fuels your brilliance.
• Unlimited PTO for exempt roles, plus additional “life happens” days when you need flexibility.
• A fully paid holiday week off at Christmas, so you can truly rest, reset, and reconnect.
• Recognition and rewards that celebrate birthdays, meaningful milestones, legendary work, and community service hours that let you give back.
• Quarterly Town Halls that keep communication transparent, honest, and human.
• Annual social events and traditions we genuinely look forward to—like Halloween celebrations, Wellness Fairs, and other moments that bring our community together.
• We’re intentional about building a workplace where people feel valued, connected, and empowered to thrive—at work and beyond.

We’re intentional about creating a workplace where people feel supported, respected, and proud of the impact they make—every day.

Additional Info

We welcome all qualified candidates eligible to work in the United States. At this time, we are unable to sponsor visas.

We are proud to be an Equal Opportunity Employer and provide consideration to all applicants regardless of race, religion, color, sex, gender, national origin, age, veteran status, marital status, or disability protected by law.