Registrar

StrongMind; Chandler (AZ); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Voluntary benefits

On-site gym

Wellness programs

Flexible work options

Unlimited PTO

Holiday week off

Social events

Job summary

Primavera Online School seeks a Registrar to maintain accurate student records and support enrollment and registration activities. You will handle requests with care, collaborate with internal teams and external agencies, and ensure compliance with state and district requirements.

The role requires attention to detail, data-entry skills, and the ability to work with diverse stakeholders. Availability for core business hours and occasional in-person testing support is needed.

Qualifications

• Strong attention to detail and a high level of accuracy.
• Excellent time-management and organizational skills.
• Clear written and verbal communication abilities.
• Ability to handle confidential student information professionally.
• Experience with data-entry and electronic information-management tools.
• Ability to work with internal teams, schools, outside agencies and other stakeholders.
• Keyboarding proficiency of 50+ words per minute with few errors.

Responsibilities

• Maintain accurate permanent student records, cumulative folders, transcript files, demographic information, and test scores for enrolled and incoming students.
• Ensure records remain compliant with applicable requirements at all levels.
• Process student record requests accurately within required timeframes.
• Respond to written requests from agencies and individuals regarding student information.
• Assist with front desk coverage and parent/customer inquiries as needed.
• Collaborate with schools and outside agencies on student records and enrollment processes.
• Evaluate transcripts for new students to determine credits and grade placement.
• Support enrollment and registration activities and provide timely information to stakeholders.

Skills

Attention to detail

Time management

Communication

Discretion with confidential data

Data entry

Collaboration

Keyboarding 50 WPM

General bookkeeping

Education

High School Diploma or GED

Job description

About Primavera Online School

Primavera Online School is an accredited, tuition-free public charter school serving students across Arizona for more than 25 years. We specialize in flexible, student-centered online education designed to meet learners where they are - academically, emotionally, and socially.

We believe every student deserves access to an education that adapts to their life, not the other way around. At Primavera, we support diverse learners, empower families, and partner closely with educators to create personalized learning experiences that drive real outcomes. Our work is grounded in care, accountability, and a deep commitment to helping students succeed - both in school and beyond.

As a fully remote organization, we value clear communication, collaboration, and ownership. You'll find a mission-driven team that takes its responsibility to students seriously while supporting one another as professionals and humans.

Title

Registrar

Location

Hybrid (Chandler, AZ)

Reports to

Registrar Supervisor

Employment Type

Non-Exempt/Full-Time

The Team You Will Join

You'll be part of the Registrar team, working closely with the Registrar Supervisor and collaborating with school staff, administrative teams, other schools, outside agencies, and internal departments.

The Registrar team is responsible for maintaining accurate student records, supporting enrollment and registration processes, responding to records requests, and ensuring student information is handled accurately and in accordance with applicable requirements.

The team culture is organized, collaborative, detail-oriented, and compliance-focused, with opportunities to strengthen school operations, support students and families, and help ensure accurate and timely student records.

The Difference You Will Make

In this role, your work will directly impact students, families, educators, and school operations by ensuring student records and information are accurate, organized, accessible, and maintained in accordance with applicable school, district, state, and federal requirements.

You'll help maintain permanent student records and testing information, support enrollment and registration activities, process records requests, and collaborate with internal and external partners to ensure student information is handled appropriately.

Your attention to detail and timely follow-through will help create a positive enrollment experience while supporting Primavera’s commitment to accurate records and strong school operations.

A Typical Day Looks Like

• Maintain accurate permanent student records, cumulative folders, transcript files, demographic information, and test scores for enrolled and incoming students.
• Ensure student records and information remain compliant with applicable school, district, state, and federal requirements.
• Process student record requests accurately and within required timeframes.
• Respond to written requests from appropriate agencies and individuals regarding student information and records.
• Answer inbound calls regarding student enrollment status and records requests.
• Collaborate with other schools and outside agencies regarding student records.
• Work with appropriate teams to ensure accuracy and adherence to requirements related to admissions, registration, withdrawal, guardianship, and student transfers.
• Evaluate routine transcripts for new students to determine appropriate and equivalent awarding of credits and grade placement.
• Collaborate across departments to facilitate a positive and professional enrollment experience, providing requested information or directing prospective students to the appropriate department when needed.
• Support assigned administrative personnel with administrative functions and related tasks.
• Occasionally assist with front desk coverage.
• Use electronic systems and equipment for word processing, data management, information retrieval, visual presentations, and telecommunications.
• Complete other duties as assigned.

Your Expertise Includes

• Exceptional attention to detail and a high level of accuracy.
• Strong organizational, filing, and time-management skills.
• The ability to effectively manage time-sensitive work while maintaining composure, professionalism, and a positive attitude.
• Strong written and verbal communication skills.
• The ability to handle confidential student information with professionalism and discretion.
• The ability to work effectively with internal teams, schools, outside agencies, and other stakeholders.
• Strong data-entry and administrative skills, including the ability to work efficiently with electronic systems and information-management tools.
• Keyboarding proficiency of at least 50 words per minute with a minimum number of errors.
• General bookkeeping skills.
• High School Diploma or GED.
• 2+ years of experience in an administrative office position.
• Successful completion of a fingerprint background check.
• This position requires availability to work core business hours of 8:00 AM to 5:00 PM Arizona time, Monday through Friday.
• Must be available to work in person for approximately six weeks each year to support Arizona state testing, including travel to assigned testing locations.
• Valid IVP Clearance Card

Bonus Points If You Also Have

• Experience working in an educational environment.
• Experience working with student records, enrollment, transcripts, or other education-related administrative processes.
• Experience working with electronic student information or records-management systems.

Our Commitment to Inclusion & Belonging

At Primavera Online School, we serve a richly diverse student population—and we believe our team should reflect that same diversity of backgrounds, perspectives, and lived experiences.

We are committed to fostering an inclusive, respectful workplace where all team members feel valued, supported, and empowered to contribute their best work. Diverse ideas strengthen our school, improve outcomes for students, and help us better serve the families and communities who rely on us.

All qualified individuals are encouraged to apply, and we strive to create an environment where everyone feels a true sense of belonging and purpose.

How We’ll Take Care Of You

We believe that supporting our team members is essential to supporting our students. At Primavera, care, balance, and well-being are part of how we operate—not extras.

Our Commitment To You Includes

• A competitive total compensation package, including medical, dental, vision, and voluntary benefits.
• Well-being that works for real life-from an on-site gym, virtual wellness programs, and wellness coaching to flexible work options for select roles, because your well-being fuels your brilliance.
• Unlimited PTO for exempt roles, plus additional "life happens" days when you need flexibility.
• A fully paid holiday week off at Christmas, so you can truly rest, reset, and reconnect.
• Recognition and rewards that celebrate birthdays, meaningful milestones, legendary work, and community service hours that let you give back.
• Quarterly Town Halls that keep communication transparent, honest, and human.
• Annual social events and traditions we genuinely look forward to - like Halloween celebrations, Wellness Fairs, and other moments that bring our community together.
• We're intentional about building a workplace where people feel valued, connected, and empowered to thrive - at work and beyond.

We're intentional about creating a workplace where people feel supported, respected, and proud of the impact they make—every day.

Additional Info

We welcome all qualified candidates eligible to work in the United States. At this time, we are unable to sponsor visas.

We are proud to be an Equal Opportunity Employer and provide consideration to all applicants regardless of race, religion, color, sex, gender, national origin, age, veteran status, marital status, or disability protected by law.