Enrollment & Scheduling Coordinator — Arts School

Greenwich House, Inc.; New York (NY); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Healthcare benefits

403(b) plan

Paid time off

Employee discounts for Greenwich House

Job summary

Greenwich House Music School seeks a Registrar to manage the full enrollment cycle, from inquiries to registrations and payments, and to build faculty schedules each term. This role supports payroll reviews, enrollment reporting, and recital logistics, contributing to scheduling, outreach, and marketing efforts.

The ideal candidate is organized, detail-minded, and experienced with arts education and nonprofit operations, serving students, families, and teaching artists in NYC.

Qualifications

• Bachelor’s degree or equivalent in arts, education, or nonprofit work.
• Proficiency in customer service, recordkeeping, reporting, and management systems.
• Experience with enrollment, scheduling, and payroll workflows.
• Ability to lift up to 25 lbs.

Responsibilities

• Provide excellent customer service to prospective and current students and families.
• Build and communicate faculty schedules each term.
• Assign students to appropriate faculty and classes by instrument, level, age, and availability.
• Process registrations and manage online registration system.
• Maintain records of inquiries, enrollment, billing, and payments.
• Prepare weekly enrollment and monthly financial reports.
• Support student recital programs and event logistics.
• Collaborate with Director on scheduling, outreach, and marketing.

Skills

Customer service

Recordkeeping

Registration systems

Data analysis

Microsoft Excel

Photoshop

Canva

Organizational skills

Education

Bachelor’s Degree in Arts/Education/Nonprofit

Tools

Microsoft Excel

Photoshop

Canva

Job description

Greenwich House Music School seeks a Registrar to manage the full enrollment cycle, from inquiries to registrations and payments, and to build faculty schedules each term. This role supports payroll reviews, enrollment reporting, and recital logistics, contributing to scheduling, outreach, and marketing efforts.

The ideal candidate is organized, detail-minded, and experienced with arts education and nonprofit operations, serving students, families, and teaching artists in NYC.