Enrollment & Records Specialist: Student Data & Registration

Charter Schools USA Inc.; Charlotte (NC); Presencial; USD 42 000 - 66 000; Tempo integral

Resumo da oferta

Charter Schools USA is seeking an Enrollment Registrar to join our team in Charlotte, NC. The role focuses on coordinating and performing student registration from application through the state student information system, with a strong customer-service focus for parents and students.

You will manage registration processes, review transcripts, handle lunch applications, and maintain accurate student data across systems to support funding and enrollment goals.

Qualificações

• 2-year college degree or higher (preferred) or sufficient experience.
• Previous School Enrollment Manager, Registrar or equivalent experience highly desired.
• Minimum of 2 years relevant experience.

Responsabilidades

• Manage and administers registration, recommitment, and withdrawal process and associated reporting for all students.
• Evaluate transcripts of incoming students and take appropriate action to ensure completeness.
• Process Free and Reduced Lunch applications into the state and company's database.
• Enter students' recommitments into the company's database.
• Lead tours of the school to prospective families and assist with information sessions and other school driven enrollment efforts.
• Improve yields at inquiry, application, and enrollment stages.
• Improve retention rates for existing students.
• Increase applicant pool, and oversight on student waitlist for entire school.
• Maintain the state/district student database system with proper coding/master scheduling to effectively monitor and update information for the funding count cycles that create school budgets.
• Ensure all coding and student identification is entered to maximize funding.
• Consult with appropriate CSUSA personnel to assist in student schedules and procedures.
• Prepare and transmit requests for student transcripts and other official documents related to students to facilitate registration.
• Maintain and issue official student transcripts.
• Maintain records of grades and absences for each student's file.
• Process and track student withdrawals.
• Maintain and ensure accuracy of all relevant databases (PowerSchool, ACE, etc.)
• Ensure all data for students is up to date and accurate in student cumulative files, PowerSchool, and in any other relevant state/district systems.
• Enter daily attendance and maintain accurate attendance reports in PowerSchool.
• Enter and maintain student records, attendance information, and grade reporting in PowerSchool.
• Review student records to ensure current information, accuracy, and completeness with the state/district regulations and guidelines.
• Prepare a variety of records and reports regarding student enrollment.
• Analyze statistical data on student registration for administrative use in formulating policies.
• Monitor and report on attrition and retention.
• Assist in clerical and administrative functions to ensure the smooth operation of the school.
• Communicate recommitment forms and reminder letters, email, and texts.
• Track and monitor project tasks.
• Ensure school staff and CSUSA HQ receive key information to support cross functional integration.
• Provide visibility and status updates on enrollment-related projects.
• Support Principal in managing project timelines and support timely delegation of responsibilities.
• Ensure compliant (to state and company requirements) reporting and record keeping.
• Maintain consistent full enrollment.

Conhecimentos

MS Office

Communication skills

Organization

Customer service

Team collaboration

Formação académica

2-year college degree or higher

Ferramentas

PowerSchool

ACE

Databases

Descrição da oferta de emprego

Charter Schools USA is seeking an Enrollment Registrar to join our team in Charlotte, NC. The role focuses on coordinating and performing student registration from application through the state student information system, with a strong customer-service focus for parents and students.

You will manage registration processes, review transcripts, handle lunch applications, and maintain accurate student data across systems to support funding and enrollment goals.