School Registrar

Excelsior Prep Charter School; Tampa (FL); On-site; USD 36,000 - 54,000; Full time

Job summary

Excelsior Prep Charter School is seeking a School Registrar to join the administrative team. This role supports the efficient daily operation of the front office and the accurate management of student registration, records, enrollment, and related office functions.

The registrar provides professional, courteous, and timely service to students, families, staff, and community members while ensuring office systems and school records are accurate, confidential, and in compliance with applicable

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience in school office operations, student registration, records management, or administrative support preferred.
• Proficiency with computers, data entry, word processing, spreadsheets, email, and standard office software.
• Ability to learn and use student information systems and school-based technology platforms.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced school environment.
• Strong oral and written communication skills and the ability to interact effectively with students, families, staff, and community members.
• Ability to exercise sound judgment, maintain confidentiality, and follow policies and legal requirements.

Responsibilities

• Support the Principal and school leadership with clerical and operational tasks.
• Manage student registration, enrollment, withdrawals, transfers, and records requests.
• Maintain confidential student records and enrollment documents.
• Verify documentation for enrollment and residency.
• Coordinate with staff and families on registration matters.
• Assist with attendance reporting, scheduling support, and reports as assigned.
• Enter, update, and audit data in the student information system.

Skills

Organizational skills

Attention to detail

Oral communication

Written communication

Multitasking

Confidentiality

Customer service

Interpersonal skills

Education

High school diploma

Associate degree preferred

Tools

Word processing

Spreadsheets

Email

Office software

Database software

Job description

This position serves as a key member of the school’s administrative team and is responsible for supporting the efficient daily operation of the front office and the accurate management of student registration, records, enrollment, and related office functions. The School Registrar is expected to provide professional, courteous, and timely service to students, families, staff, and community members while helping ensure that office systems, student information, and school records are maintained accurately, confidentially, and in compliance with school, district, state, and applicable legal requirements.

Essential Duties and Responsibilities

Support the Principal and school leadership with clerical, organizational, and operational tasks necessary for the efficient functioning of the school office.

Manage student registration, enrollment, withdrawals, transfers, and records requests in accordance with school procedures and applicable requirements.

Maintain accurate and confidential student cumulative records, enrollment documents, attendance-related records, and other required student data.

Verify and collect required documentation for enrollment, residency, immunization, and other student admission or registration requirements.

Request, receive, review, organize, and transmit student records to and from other schools, agencies, or authorized parties as appropriate.

Enter, update, monitor, and audit data in the school’s student information system and other assigned platforms to ensure accuracy and compliance.

Assist with attendance reporting, student information verification, scheduling support, record maintenance, and preparation of reports as assigned.

Prepare routine correspondence, forms, notices, reports, and office communications in a timely and professional manner.

Maintain front office files, and general administrative systems to support daily operations.

Coordinate with staff, families, and outside agencies regarding registration matters, student records, and other office-related needs.

Support school events, state reporting preparation, audits, compliance reviews, and enrollment periods as directed.

Handle sensitive information with a high level of discretion, professionalism, and confidentiality.

Assist with training or guidance for office procedures and help ensure consistent implementation of school processes.

Perform related duties and other responsibilities as assigned by the principal or designee.

Minimum Qualifications

High school diploma or equivalent required; associate degree or higher preferred.

Experience in school office operations, student registration, records management, administrative support, or a related field preferred.

Demonstrated proficiency with computers, data entry, word processing, spreadsheets, email, and standard office software.

Ability to learn and effectively use student information systems and other school-based technology platforms.

Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced school environment.

Strong oral and written communication skills and the ability to interact effectively with students, families, staff, and community members.

Ability to exercise sound judgment, maintain confidentiality, and follow applicable policies, procedures, and legal requirements.

Any background screening, training, certification, or employment eligibility requirements required by law, authorizer, or school policy.

Knowledge, Skills, and Abilities

Knowledge of general office practices, recordkeeping procedures, and customer service principles.

Knowledge of student records procedures, enrollment documentation, and confidentiality expectations in a school setting.

Ability to communicate clearly, professionally, and respectfully with diverse stakeholders.

Ability to organize and maintain accurate records and documentation.

Ability to work independently, meet deadlines, solve routine problems, and follow through on assigned tasks.

Ability to adapt to changing school needs and shifting priorities throughout the year.

Ability to support a welcoming, orderly, and service-oriented school office environment.