Enrollment & Records Compliance Specialist

OSU Oregon State University; Corvallis (OR); On-site; USD 61,000 - 67,000; Full time

Job summary

Oregon State University in Corvallis invites applications for the position of Assistant Registrar for Enrollment & Term Operations. This is a full-time, 12-month professional faculty role in Academic Operations (Office of the Registrar, Curriculum Management & University Accreditation) that supports student success from admission through graduation and upholds regulatory standards.

Responsibilities include NSC enrollment reporting, data quality, end-of-term processing, and collaboration with

Qualifications

• Bachelor's degree.
• A minimum of two years' experience in a registrar's office or similar professional environment.
• Experience with data management, error resolution, and compliance reporting to external agencies.
• Experience analyzing multifaceted challenges using an equity lens, evaluating options, predicting outcomes and disparities, forecast consequences, and driving actionable, equitable solutions.
• Experience providing exceptional customer service, with the confidence to act when critical situations arise.
• Experience with a student information system (e.g., Banner, Colleague, Jenzabar).
• Ability to analyze complex issues and situations, identify alternative solutions, forecast of consequences and recommend an effective course of action.
• Excellent written and verbal communication skills, including ability to communicate with administrative management and academic constituencies.
• Experience interpreting and communicating complex policies and procedures to stakeholders.
• Experience working as a team member on projects and implementation of new initiatives.
• Ability to promote policy and regulation equality and integrity in all work, ensuring diverse needs of OSU's students are appropriately addressed.

Responsibilities

• Serve as the institutional subject matter expert for NSC enrollment reporting and compliance with federal requirements.
• Manage enrollment reporting operations, resolution of data discrepancies, and audits.
• Configure term setup, registration rules, holds, and academic calendar deadlines.
• Oversee end-of-term processes, grade submission, and student record updates.
• Collaborate with campus partners and external agencies on enrollment compliance initiatives.

Skills

Data management

Customer service

Equity lens

Communication skills

Education

Bachelor's degree

Tools

Banner

Colleague

Jenzabar

Job description

Oregon State University in Corvallis invites applications for the position of Assistant Registrar for Enrollment & Term Operations. This is a full-time, 12-month professional faculty role in Academic Operations (Office of the Registrar, Curriculum Management & University Accreditation) that supports student success from admission through graduation and upholds regulatory standards.

Responsibilities include NSC enrollment reporting, data quality, end-of-term processing, and collaboration with