Assistant Registrar: Enrollment & Term Operations

OSU Oregon State University; Corvallis (OR); On-site; USD 61,000 - 67,000; Full time

Job summary

Oregon State University in Corvallis invites applications for the position of Assistant Registrar for Enrollment & Term Operations. This is a full-time, 12-month professional faculty role in Academic Operations (Office of the Registrar, Curriculum Management & University Accreditation) that supports student success from admission through graduation and upholds regulatory standards.

Responsibilities include NSC enrollment reporting, data quality, end-of-term processing, and collaboration with

Qualifications

• Bachelor's degree.
• A minimum of two years' experience in a registrar's office or similar professional environment.
• Experience with data management, error resolution, and compliance reporting to external agencies.
• Experience analyzing multifaceted challenges using an equity lens, evaluating options, predicting outcomes and disparities, forecast consequences, and driving actionable, equitable solutions.
• Experience providing exceptional customer service, with the confidence to act when critical situations arise.
• Experience with a student information system (e.g., Banner, Colleague, Jenzabar).
• Ability to analyze complex issues and situations, identify alternative solutions, forecast of consequences and recommend an effective course of action.
• Excellent written and verbal communication skills, including ability to communicate with administrative management and academic constituencies.
• Experience interpreting and communicating complex policies and procedures to stakeholders.
• Experience working as a team member on projects and implementation of new initiatives.
• Ability to promote policy and regulation equality and integrity in all work, ensuring diverse needs of OSU's students are appropriately addressed.

Responsibilities

• Serve as the institutional subject matter expert for NSC enrollment reporting and compliance with federal requirements.
• Manage enrollment reporting operations, resolution of data discrepancies, and audits.
• Configure term setup, registration rules, holds, and academic calendar deadlines.
• Oversee end-of-term processes, grade submission, and student record updates.
• Collaborate with campus partners and external agencies on enrollment compliance initiatives.

Skills

Data management

Customer service

Equity lens

Communication skills

Education

Bachelor's degree

Tools

Banner

Colleague

Jenzabar

Job description

Job Summary

Department: Office of the Registrar. The Office of the Registrar is seeking an Assistant Registrar for Enrollment & Term Operations. This is a full-time (1.00 FTE), 12-month, professional faculty position. Academic Operations (Office of the Registrar, Curriculum Management & University Accreditation) is a mission-critical Oregon State University unit that supports student success from admission through graduation and beyond. We safeguard institutional integrity by managing academic records, enrollment and instructional services, accreditation, and academic policies. As a trusted institutional partner, we provide expertise, resources, and systems solutions for students, faculty, and staff while upholding regulatory and accreditation standards. We foster a welcoming, inclusive, and collaborative environment where all employees are valued for their contributions to student success.

Contact: Jennifer Ajeto ([e-mail])

Key Responsibilities

• Serve as the institutional subject matter expert for National Student Clearinghouse (NSC) enrollment reporting, ensuring accurate, timely compliance reporting to the NSC and National Student Loan Data System (NSLDS) in accordance with federal financial aid regulations and Department of Education requirements.
• Manage and enhance enrollment reporting operations, including error resolution, data discrepancy investigations, reporting schedules, compliance monitoring, audit responses, and implementation of best practices to mitigate reporting risks and ensure regulatory compliance.
• Administration and configuration of term setup, including registration rules, holds, priority registration controls, special population processes, academic calendar deadlines, and testing of system upgrades and new functionality.
• Oversee critical academic records and end-of-term processes, including grade submission, prerequisite enforcement, and student record updates related to administrative actions and academic regulations.
• Collaborate with campus partners and external stakeholders, including the academic departments, and federal and state agencies to support student records and enrollment compliance initiatives.

Required Qualifications

• Bachelor's degree.
• A minimum of two years' experience in a registrar's office or similar professional environment.
• Experience with data management, error resolution, and compliance reporting to the external agencies.
• Experience analyzing multifaceted challenges using an equity lens, evaluating options, predicting outcomes and disparities, forecast consequences, and driving actionable, equitable solutions.
• Experience providing exceptional customer service, with the confidence to act when critical situations arise.
• Experience with a student information system (e.g., Banner, Colleague, Jenzabar).
• Ability to analyze complex issues and situations, identify alternative solutions, forecast of consequences and recommend an effective course of action.
• Excellent written and verbal communication skills, including ability to communicate with administrative management and academic constituencies.
• Experience interpreting and communicating complex policies and procedures to stakeholders.
• Experience working as a team member on projects and implementation of new initiatives.
• Ability to promote policy and regulation equality and integrity in all work, ensuring diverse needs of OSU's students are appropriately addressed.
• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred Qualifications

• A minimum of one year of supervision experience.
• Experience training or providing instructions to staff, students or stakeholders as a functional user and content expert.
• Ability to work within an environment where ambiguity and the ability to pivot quickly are commonplace.
• Experience coordinating all aspects of enrollment data reporting process with the National Student Clearinghouse.
• Familiarity with the academic regulations and policies that pertain to student records and registration in higher education.

Working Conditions/Schedule

Typical office environment, 8 am-5 pm, Monday through Friday.

Salary Range

$60,700 -$67,000

Anticipated Start Date

2026-10-26

Equal Opportunity Employer Statements

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU is a fair chance employer committed to inclusive hiring.

We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.

Pre-Employment Checks

If this position has "critical or security-sensitive" responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. OSU’s Background Checks website https://oregonstate.edu/employment/background-checks provides more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [e-mail].

Locations

• Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
• Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns.
• Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country.
• Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package

• Medical, Dental, Vision and Basic Life.
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Facts

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

Working for Oregon State University

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.