Enrollment & Records Administrator – School Office

South Bend Community School Corp; South Bend (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

South Bend Community School Corp in South Bend, Indiana seeks an Administrative Assistant/Office Secretary to support student enrollment and withdrawal processes. You will maintain records, handle inquiries, and assist with reports under the Enrollment Coordinator’s supervision.

Ideal candidates have 3–5 years in a school office, proficiency in MS Office/PowerSchool, and data entry accuracy. Prioritization, confidentiality, and professional interaction with families and staff are essential.

Qualifications

• Must have a high school diploma or equivalent; or six months to one year related experience.
• An associate's degree (A.A.) or equivalent from a two-year college or technical school is preferred.
• Minimum of 3-5 years experience in a school office environment preferred.
• Must be able to type and enter data accurately, spell correctly, use proper grammar, maintain orderly records, manage multiple priorities.

Responsibilities

• Serve as a primary contact for parents, guardians, and school staff; respond to inquiries via phone, email, and in person.
• Monitor enrollment workflows, identify duplicate or inconsistent records, and refer exceptions to supervisor.
• Support school-level processing of enrollment, transfer and registration requests; verify documentation and communicate next steps.
• Enter, update, and verify student and enrollment data in PowerSchool and related systems.
• Coordinate with school staff to resolve questions and ensure accurate transfer of information.
• Maintain enrollment records, reports, and correspondence; route and track documents.

Skills

Typing

Multitasking

Bilingual

Education

Associate degree preferred

Tools

MS Office

Google Docs

PowerSchool

Databases/Software

Job description

South Bend Community School Corp in South Bend, Indiana seeks an Administrative Assistant/Office Secretary to support student enrollment and withdrawal processes. You will maintain records, handle inquiries, and assist with reports under the Enrollment Coordinator’s supervision.

Ideal candidates have 3–5 years in a school office, proficiency in MS Office/PowerSchool, and data entry accuracy. Prioritization, confidentiality, and professional interaction with families and staff are essential.