Administrative Assistant - Curriculum & Instruction

South Bend Community School Corp; South Bend (IN); On-site; USD 27,000 - 30,000; Full time

Job summary

South Bend Community School Corp is seeking an Administrative Assistant (II) in Curriculum & Instruction at the Administration Building in South Bend, IN. You will answer calls, manage messages and coordinate meetings for the Chief Academic Officer.

The role requires strong communication, organization, and problem-solving skills, and involves payroll duties and supporting events like Teacher of the Year and new teacher orientation.

Qualifications

• High School diploma; Associate degree preferred; or 6 months to 1 year related experience.
• Proficient in MS Office, Google Docs, or related databases and software.
• Outstanding communication and public speaking skills; excellent organizational and leadership abilities.

Responsibilities

• Coordinate events for Teacher of the Year and related communications, including speeches.
• Schedule and facilitate meetings with parents and follow up on concerns.
• Assist with Power School data entry for student/family records, grades, behavior.
• Maintain calendars for Chief Academic Officer, Instructional Leader Directors, and Curriculum Office.
• Handle department payroll for certified and non-certified staff and related roles.
• Support new teacher orientation planning with Human Resources.
• Process teacher stipends for professional development.
• Approve department purchase orders and prepare curriculum budget reports.
• Collaborate to design presentations and reports as needed.
• Maintain Professional Development Calendar for the corporation.

Skills

Communication

Public speaking

Organization

Leadership

Education

High School diploma

Associate's degree or equivalent

Tools

MS Office

Google Docs

Job description

South Bend Community School Corp Administration Building - South Bend, Indiana Open in Google Maps

Administrative Assistant - Curriculum & Instruction

South Bend Community School Corp Administration Building - South Bend, Indiana Open in Google Maps

Job Details

Job ID: 5564654
Application Deadline: Jun 07, 2027 11:59 PM (Eastern Standard Time)
Re-Posted: Aug 18, 2026 4:00 AM (UTC)
Starting Date: Immediately

Job Description

POSITION TITLE: Administrative Assistant (II)
Curriculum and Instruction

SALARY RANGE: $19.86-$21.44/hr.

CONTRACT LENGTH:12 Months

POSITION SUMMARY: A welcoming and knowledgeable person to accept calls, messages and coordination of meetings for the Chief Academic Officer. Liaise with parents, principals, department heads and directors, school secretaries and administrators.

IMMEDIATE SUPERVISOR:Chief Academic Officer

DUTIES:

• Support Communications Department with planning and implementation of the events for the Teacher of the Year (TOY), School Board of Trustees letters, organization of the TOY event in April, including preparation of speeches for all administrators and overseeing reception at the venue. Scheduling and facilitating the portfolio workshops for the school TOY nominees and portfolio evaluation
• Coordinate meeting with parents, taking detailed information regarding their concerns and facilitating follow up correspondence.
• Periodic assistance with Power School information regarding the student/family log entries, grades, behavior.
• Support the meeting calendars for the Chief Academic Officer, Instructional Leader Directors, facilitators and the Curriculum Office.
• Responsible for payroll for the department (certified staff and non-certified staff) as well as Kaleidoscope supervisor, Costume Shop staff, Alumni Association staff and Education Foundation director.
• Support the August new teacher orientation workshop/planning with Human Resources.
• Process of all teacher stipends for all professional development workshops throughout the year.
• Approve requisitions for the department purchase orders. Preparing summary reports of the curriculum budget to Chief Academic Officer and Instructional Leader Directors.
• Collaborate with Chief Academic an Instructional Leader Directors to design presentations and reports as needed.
• Maintain Professional Development Calendar for the corporation.

QUALIFICATIONS:

High School diploma. Associate’s degree or equivalent from two-year College or technical school
preferred; or six months to one year related experience and/or training; or equivalent combination
of education and experience. Proficient in MS Office, Google Docs, or related databases and software preferred. Outstanding communication and public speaking skills. Excellent organizational and leadership skills. Aptitude in problem-solving.

PHYSICAL DEMANDS:

The administrative assistant will be expected to complete office assignments in a timely manner. Light lifting may be required.

Position Type: Full-Time
Salary: $20 Per Hour

Job Requirements

Contact Information

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