Enrollment Data Coordinator

Deerfield Academy; Deerfield (MA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

403(b) retirement plan

Life and disability plans

Paid time off

Paid holidays

Tuition remission

Fitness center access

Complimentary dining hall meals

Job summary

Deerfield Academy is seeking an Enrollment Data Coordinator to support the Admission Office and families through the application process. The role manages communications, applicant records, and coordination of data and mailings.

Reporting to the Dean of Financial Aid & Enrollment and collaborating with the Admission Team, the position is full time during the academic year (40 weeks). Greet visitors and assist with events as needed.

Qualifications

• Associate’s degree or equivalent work-related experience is required.
• 3–5 years of customer service experience.
• Excellent oral and written communication skills.
• Strong attention to detail and organizational ability.
• Ability to multi-task effectively and work as part of a team.
• Proficiency in MS Office, especially Outlook and Google Docs.
• Ability to handle highly confidential information with discretion.
• Commitment to diversity and inclusion.

Responsibilities

• Manage the Admission email account and respond to inquiries and schedule interviews.
• Provide application and enrollment support to prospective families and assist with deadlines.
• Maintain and update digital Admission communications, confirmations, and templates.
• Coordinate international admission mailings and data requests.
• Greet prospective students and families during campus visits.
• Review, upload, and maintain applicant materials and records.

Skills

Customer service

Communication

Multitasking

MS Office (Outlook)

Google Docs

Team collaboration

Confidential information handling

Adaptability

Education

Associate’s degree or equivalent

Tools

Outlook

Google Docs

Job description

Sign-on Bonus

The successful candidate will receive a $1,000 sign‑on bonus ($500 paid at time of hire and $500 paid at the end of 90 days of employment).

Reporting to the Dean of Financial Aid & Enrollment and collaborating with the Admission Team, the Enrollment Data Coordinator coordinates Admission Office communications, supports prospective families throughout the application process, maintains applicant records and materials and participates in admission events. This position is full time during the academic year (40 weeks a year).

Primary Duties and Responsibilities

• Manage the Admission email account and answer and direct phone calls, including responding to applicant inquiries and interview scheduling.
• Provide application and enrollment support and guidance to prospective families and assist candidates in meeting admission deadlines.
• Maintain and update digital Admission communications, confirmations, correspondence templates, and checklist communications.
• Coordinate international admission acceptance mailings, Viewbook mailings, and Doorway to Deerfield data requests.
• Greet prospective students and families during campus visits.

Data Management

• Review, upload, process, and maintain applicant materials, including transcripts, recommendations, grades, and supplemental materials.
• Maintain applicant records and checklists, including transcript tracking, application requirements, and applicant data updates.
• Process applicant transcripts for Admission Committee review and Academic Affairs.
• Scan and upload incoming applicant mail and supporting documents to School Admin.
• Create and distribute Academic Data Sheets.

General Office Administration

• Provide administrative support to Admission Officers and application readers during committee season.
• Assist with Admission events and programming as needed.
• Serve as the backup to the Visit & Tour Guide Coordinator as needed.
• Greet and direct visitors as needed.

Job Specifications

• Associate’s degree and/or equivalent work‑related experience required.
• 3–5 years customer service experience.
• Excellent oral and written communication skills.
• Strong attention to detail.
• Strong interpersonal and organizational skills.
• Ability to multi‑task effectively.
• Excellent MS Office skills, specifically Outlook and Google Docs.
• Ability to be flexible and work as part of a team.
• Ability to manage, and sensitivity to, highly confidential information.
• Demonstrated commitment to diversity and inclusion, and to serving the needs of a diverse community.

Physical Demands

• Ability to frequently sit for sustained periods of time.
• Ability to frequently sustain substantial movements of the wrists, hands and/or fingers.
• Ability to occasionally lift, carry, push, pull or otherwise move objects of up to 10 lbs.
• Ability to occasionally stoop, kneel and reach.
• Working conditions: The worker is mainly in an office environment, and is not substantially exposed to adverse environmental conditions.

Compensation & Benefits

Deerfield Academy offers a competitive total compensation package, where base compensation or salary is just one component. Pay within the published range is determined by factors such as qualifications, job‑related knowledge, skills, and experience, allowing for growth and progression within the role.

We also offer a comprehensive suite of benefits to eligible employees, including:

• Health & Financial: Medical, dental, and vision insurance; a 403(b)‑retirement plan; and employer‑paid life and disability plans.
• Time Off: Generous paid time off and paid holidays.
• Campus Perks: Tuition remission, fitness center access and complimentary dining hall meals.

See benefit plan details here.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.