Enrollment Administrative Assistant

WNYRIC Districts; Buffalo (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

West Buffalo Charter School is seeking an Enrollment Administrative Assistant to support the school's Business Office in recruitment, enrollment, records management, data reporting, and administrative support. This role serves as the primary contact for prospective families and helps manage enrollment, maintain student records, and support school operations in a fast-paced environment.

The ideal candidate is organized, detail-oriented, and capable of balancing multiple responsibilities;

Qualifications

• 1–3 years of experience in an administrative role.
• Experience with student data systems or school administrative processes is a plus.
• Proficiency in Microsoft Office and Google Workspace required.

Responsibilities

• Serve as the first point of contact for prospective and incoming families.
• Support enrollment, records management, data reporting and administrative tasks for the Business Office.
• Maintain accurate student information in the school systems (eSchool).
• Coordinate and process student records transfers and withdrawals.
• Assist with family engagement and attendance at recruitment events.

Skills

MS Office

Google Workspace

Organizational skills

Communication

Tools

eSchool

Avela

Canva

Job description

Classified - Position - Other (Classified)

Job Number 3300057365

Start Date

Open Date 11/03/2026

Closing Date 11/13/2026

Please make sure to complete an application by clicking here for this job posting.

West Buffalo Charter School is seeking an Enrollment Administrative Assistant to support the school's Business Office in several key functions that directly impact school-wide operations, including student recruitment, enrollment, records management, data reporting, and administrative support.

This position serves as a primary point of contact for prospective and incoming families and plays an important role in attracting new students, managing the enrollment process, and maintaining accurate student records. The ideal candidate is exceptionally organized, detail-oriented, and comfortable balancing multiple responsibilities in a fast-paced school environment.

Responsibilities:

Marketing/Recruitment and Enrollment

• Serve as the first point of contact for prospective and incoming students
• Utilize grassroots and innovative marketing techniques to attract new students
• Create marketing materials and advertising campaigns
• Act as a liaison between school administration and the common application provider
• Monitor and report on the school's application database (Avela)
• Attend recruitment events sponsored by outside organizations
• Work closely with the administrative team to coordinate and attend school-sponsored recruitment, registration events, and special programs
• Perform individual outreach to prospective students' families
• Enroll and register new students using the school's student management system (eSchool)
• Comply with student registration requirements and documentation
• Assist with the facilitation of family engagement

Student Records Management

• Maintain accurate and current student information using eSchool
• Coordinate and process the advancement, transfer, and withdrawal of students
• Request student records from the sending school and disseminate to appropriate personnel
• Perform clerical functions related to class building and scheduling
• Produce reports for the administrative team regarding various student records and data sets
• Assist with data collection efforts

Administrative Support

• Provide periodic and scheduled coverage of the front desk/reception area
• Provide general administrative support to the Business Office

Other

• Comply with school policies, as well as state and federal laws and regulations
• Adhere to the school safety policies and procedures
• Adhere to strict confidentiality requirements in the conduct of school business
• Demonstrate regular and prompt attendance
• Other duties as assigned by the supervisor

Qualifications:

• One to three years of experience in an administrative role

Skills & Abilities:

• Proficient in Microsoft Office (Word, Excel) and/or Google Workspace for Education
• Familiarity or willing to learn eSchool, Avela, Canva
• Flexible, collaborative, and willing to adapt to a dynamic work environment
• Ability to prioritize and meet deadlines
• Proactive, self starter able to work with minimal supervision
• Exceptional organizational, planning, and project coordination skills, with strong attention to detail and accuracy
• Excellent written, verbal, and interpersonal communication skills
• Ability to maintain confidential information and exercise discretion
• Strong customer service orientation and problem-solving abilities
• Ability to establish and maintain positive working relationships with diverse populations
• Ability to work occasional overtime on evenings and weekends as events and departmental needs arise

Physical & Environmental:

• Frequently talking on the phone and in person
• Prolonged periods sitting at a desk and working on a computer
• May occasionally be required to lift packages and/or office supplies, up to 20 pounds
• West Buffalo Charter School is an Equal Opportunity Employer and complies with ADA regulations as applicable