Part-Time Admissions Assistant

The Center for Early Education; Los Angeles (CA); On-site; USD 25,000 - 33,000; Part time

Job summary

The Center for Early Education in Los Angeles is seeking a part-time Admissions Support Assistant to join our team. This in-person role requires 20-25 hours per week during the school year, with attendance on-site essential for daily operations and safety.

You will handle inquiries, maintain the admissions database, assist with tours and events, and support communications with applicant families. A Bachelor’s degree and database experience are preferred.

Qualifications

• Minimum of a Bachelor's or higher degree in a related field.
• Experience with database management preferred.
• Experience in an administrative role in an independent school is preferred.

Responsibilities

• Represent the mission, core values, educational philosophy, and program of the school, maintaining clear boundaries and professionalism.
• Respond to general admissions inquiries, emails, and calls.
• Collaborate to maintain the admissions database, including updating and testing forms, checklists, calendars, and communications, and managing and ensuring the accuracy of data relating to inquiries, applicants, and incoming students.
• Process all online inquiries and applications and provide family support for account access.
• Create and maintain hard-copy applicant files.
• Track applicants throughout the admissions process and manage follow-up communication with applicants and sending schools to ensure file completion.
• Support departmental communications with applicant families, including editing emails, creating accurate (e)mailing lists, and creating templates through communication software.
• Schedule and support meetings, tours, interviews, and student appointments with applicant families through phone, email, and online scheduling tools.
• Partner on admissions event planning and provide event support.
• Pull data and support reporting on current and historical admissions trends.
• Regularly audit inventory of all admissions materials.
• Communicate respectfully, clearly, and honestly in verbal, electronic, and written form with parents, colleagues, and other constituencies, and maintain a sensitive, cooperative, and flexible demeanor in interactions.
• Positively contribute to the schoolwide community.
• Demonstrate professionalism through reliability, punctuality, and personal appearance and self-care, and maintain personal integrity and a respectful attitude in all relationships, and positively contribute to the school community.
• Provide for the physical safety of children through anticipation and removal of hazards, visual observation of children active or at rest, and by appropriately responding to injuries.
• Follow all personnel policies and the guidelines of the Emergency Response Plans, and take responsibility for students’ safety in an emergency situation or drill.

Skills

Customer service

Data entry

Organization

Communication

Education

Bachelor's degree or higher

Tools

Microsoft Office

Google Suite

Job description

Part-time during school year; 20-25 hours/week

SUMMARY

Reporting to the Director of Admissions, provide clerical, administrative, and event support, participating in the admissions team's work to recruit, support, and enroll mission-aligned families and students. This is an in-person role, and regular onsite attendance is an essential function of the position. The employee must be onsite to support daily operations, respond promptly to admissions-related situations, and perform additional duties that require physical presence at the school.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Represent the mission, core values, educational philosophy, and program of the school, maintaining clear boundaries and professionalism.


• Respond to general admissions inquiries, emails, and calls.


• Collaborate to maintain the admissions database, including updating and testing forms, checklists, calendars, and communications, and managing and ensuring the accuracy of data relating to inquiries, applicants, and incoming students.


• Process all online inquiries and applications and provide family support for account access.


• Create and maintain hard-copy applicant files.


• Track applicants throughout the admissions process and manage follow-up communication with applicants and sending schools to ensure file completion.


• Support departmental communications with applicant families, including editing emails, creating accurate (e)mailing lists, and creating templates through communication software.


• Schedule and support meetings, tours, interviews, and student appointments with applicant families through phone, email, and online scheduling tools.


• Partner on admissions event planning and provide event support.


• Pull data and support reporting on current and historical admissions trends.


• Regularly audit inventory of all admissions materials.


• Communicate respectfully, clearly, and honestly in verbal, electronic, and written form with parents, colleagues, and other constituencies, and maintain a sensitive, cooperative, and flexible demeanor in interactions.


• Positively contribute to the schoolwide community.


• Demonstrate professionalism through reliability, punctuality, and personal appearance and self-care, and maintain personal integrity and a respectful attitude in all relationships, and positively contribute to the school community.


• Provide for the physical safety of children through anticipation and removal of hazards, visual observation of children active or at rest, and by appropriately responding to injuries.


• Follow all personnel policies and the guidelines of the Emergency Response Plans, and take responsibility for students’ safety in an emergency situation or drill.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty to the satisfaction of the administration. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Minimum of a Bachelor's or higher degree in a related field and experience with database management required. Experience in an administrative role in an independent school is preferred.

TECHNICAL SKILLS

Ability to independently and efficiently use Microsoft Office and Google Suite products, including spreadsheets. Experienced with using databases as well as the ability to learn new databases quickly and efficiently. Ability to use office tools and machines.

BEHAVIORAL SKILLS

Demonstrate personal integrity, friendliness, patience, fairness, openness, non-defensiveness, sensitivity, flexibility, enthusiasm, and innovative thinking. Ability to solve practical problems and apply common sense and good judgment in dealing with everyday and emergencies. Ability to interpret a variety of instructions. Careful attention to detail is essential. Must maintain confidentiality.

LANGUAGE AND COMMUNICATION SKILLS

Ability to communicate via phone, email, and in-person with clarity, warmth, professionalism, and a willingness to uphold expectations and boundaries. Ability to read, analyze, and interpret written documents, professional literature, and other material. Ability to write reports and letters. Ability to verbally present information and respond to children, parents, colleagues, and administrators. Ability to communicate effectively with parents, students, and colleagues.

REASONING ABILITY

Ability to solve practical problems and apply common sense and good judgment in dealing with everyday and emergency situations. Ability to interpret a variety of instructions.

PHYSICAL DEMANDS

The physical demands described here are representative of those required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: The employee is regularly required to talk and hear; to stand, walk, sit, stoop, kneel, crouch, crawl, and climb; to use hands to finger, handle, or feel objects, tools, or controls; to reach with hands and arms. Specific vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those a teacher encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment varies from quiet to moderate to noisy.