Administrative Assistant

The Jewish Center of Buffalo; Buffalo (NY); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

401k match

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

The Jewish Center of Buffalo is seeking an Administrative Assistant to join our Holland Building office in Buffalo, NY. This full-time role serves as the first point of contact for families, manages enrollment from inquiry to registration, and supports daily front-office operations.

The ideal candidate is organized, customer-focused, and comfortable coordinating with teachers and administrators. Proficiency with Microsoft Office, Adobe, Canva, and database tasks is preferred; schedule is Monday

Qualifications

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Outstanding customer service and interpersonal skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Experience with enrollment, admissions, or office administration preferred.
• Ability to work independently while collaborating effectively with a team.
• Experience in an educational, nonprofit, or childcare setting is preferred.

Responsibilities

• Manage all aspects of the enrollment process from initial inquiry through registration and ongoing family communication
• Serve as the primary contact for prospective and current families by phone, email, and in person
• Maintain enrollment records and student files while ensuring confidentiality and accuracy
• Coordinate classroom rosters, waitlists, and enrollment tracking
• Process tuition agreements, registrations, deposits, and billing information
• Work closely with school leadership to monitor enrollment trends and classroom capacity
• Coordinate field trips and special visitors
• Oversee daily front office operations and provide administrative support to the Early Childhood Director
• Prepare reports, correspondence, forms, and other administrative documents
• Coordinate communication with families regarding school events, schedules, and program updates
• Maintain office and program supplies and coordinate with vendors as needed
• Support licensing requirements and recordkeeping
• Assist with special events, fundraisers, registration periods, and other school initiatives
• Collaborate with teachers, administrators, and support staff to ensure smooth day-to-day operations

Skills

Organizational skills

Customer service

Multitasking

Written and verbal communication

Team collaboration

Attention to detail

Discretion/confidentiality

Tools

Microsoft Office

Adobe

Canva

Database management

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Holland Building, Buffalo, NY, US

3 days ago Requisition ID: 1048

Salary Range: $24.00 To $26.00 Hourly

The JCC Early Childhood Center is seeking a friendly, organized, and customer-focused missions Administrative Assistant to join our team. This role serves as the first point of contact for prospective and current families while overseeing the daily operations of a busy early childhood office.

The ideal candidate enjoys building relationships, thrives in a fast-paced environment, is highly organized, and takes pride in providing exceptional customer service to families, staff, and the community.

Primary Responsibilities

• Manage all aspects of the enrollment process from initial inquiry through registration and ongoing family communication
• Serve as the primary contact for prospective and current families by phone, email, and in person
• Maintain enrollment records and student files while ensuring confidentiality and accuracy
• Coordinate classroom rosters, waitlists, and enrollment tracking
• Process tuition agreements, registrations, deposits, and billing information
• Work closely with school leadership to monitor enrollment trends and classroom capacity
• Coordinate field trips and special visitors
• Oversee daily front office operations and provide administrative support to the Early Childhood Director
• Prepare reports, correspondence, forms, and other administrative documents
• Coordinate communication with families regarding school events, schedules, and program updates
• Maintain office and program supplies and coordinate with vendors as needed
• Support licensing requirements and recordkeeping
• Assist with special events, fundraisers, registration periods, and other school initiatives
• Collaborate with teachers, administrators, and support staff to ensure smooth day-to-day operations

Qualifications

• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Outstanding customer service and interpersonal skills
• Ability to manage multiple priorities while maintaining attention to detail
• Strong computer skills, including Microsoft Office, Adobe, Canva, and database management
• Experience with enrollment, admissions, or office administration preferred
• Ability to work independently while collaborating effectively with a team
• Experience in an educational, nonprofit, or childcare setting is preferred

Preferred Skills

• Records management
• Enrollment and admissions coordination
• Office management
• Calendar management
• Billing and payment processing
• Problem solving
• Process improvement
• Data entry and reporting
• Confidential records management

Pay: $24.00 - $26.00 per hour

• 401(k) 5% Match
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule: Monday through Friday, 10:00 a.m. - 6:00 p.m.