Student Data and Transportation Officer

Buffalo Academy Of Science Charter School; Buffalo (NY); Vor Ort; USD 42.000 - 55.000; Vollzeit

Zusammenfassung

Buffalo/Rochester Academy of Science Charter School seeks a Student Data & Transportation Coordinator to manage student records, coordinate transportation across all buildings, and support district billing and school funding.

The coordinator works with Enrollment, Social Work, Data, and Finance, as well as Buffalo Public Schools and transportation providers, to ensure accurate reporting and efficient operations at Sullivan Center.

Qualifikationen

• High school diploma or equivalent required; an associate or bachelor's degree is preferred.
• Experience working with a Student Information System (SIS), student records, or data entry preferred.
• Familiarity with NYSED reporting requirements and education data systems preferred.
• Experience coordinating school transportation, communicating with school districts, or processing district invoices is an advantage.
• Strong attention to detail and commitment to maintaining accurate records.
• Excellent written and verbal communication skills with families, staff, vendors, and districts.
• Strong organizational and time-management skills and ability to meet deadlines.
• Ability to handle confidential student, family, and staff information with discretion.
• Proficiency in Microsoft Office applications, spreadsheets, email, and general data management tools.

Aufgaben

• Oversee and coordinate daily student transportation services across all school buildings.
• Schedule transportation for field trips and athletic events with Transpo Bus Services.
• Communicate transportation issues to BPS Transportation and follow up for timely resolution.
• Prepare and distribute weekly transportation updates and bus transmittals to families.
• Coordinate with Enrollment and McKinney-Vento staff to arrange transportation for students in temporary housing.

Kenntnisse

Attention to detail

Communication skills

Organization & time management

Independent work

Data management

Ausbildung

High school diploma or equivalent; associate/bachelor preferred

Tools

Microsoft Office

Jobbeschreibung

Job Details

Job Location: BuffSci 24 Agassiz (White House) - Buffalo, NY 14214, Position Type: Full Time, Education Level: 2 Year Degree, Salary Range: $42,000.00 - $55,000.00 Salary/year, Travel Percentage: None, Student Data & Transportation Coordinator

Buffalo/Rochester Academy of Science Charter School

Position Summary

The Student Data & Transportation Coordinator is responsible for maintaining accurate student and staff records, coordinating daily student transportation across all school buildings, and ensuring timely and accurate district billing. This position plays a key role in supporting student enrollment, transportation safety, data compliance, and school funding.

The coordinator works collaboratively with the Enrollment, Social Work, Data, and Finance Departments, as well as Buffalo Public Schools (BPS), transportation providers, and surrounding school districts, to ensure efficient operations and accurate reporting.

Position Details

Position Title: Student Data & Transportation Coordinator

School: Buffalo/Rochester Academy of Science Charter School

Department: Data Department

Reports To: Giray Gebes

Employment Type: 12-month

Work Location: Sullivan Center

Essential Duties and Responsibilities

Transportation Coordination

• Oversee and coordinate daily student transportation services across all school buildings.


• Schedule transportation for field trips and athletic events in coordination with Transpo Bus Services.


• Communicate significant transportation issues to BPS Transportation and follow up to ensure timely resolution.


• Prepare and distribute weekly transportation updates and bus transmittals to families.


• Request and obtain bus video footage from transportation providers when incidents occur.


• Collaborate with the Enrollment Department to prepare and submit annual transportation start-up packets to BPS.


• Order one-way transportation passes and retrieve them from the transportation office as needed.


• Coordinate with the Social Work Department and McKinney-Vento staff to arrange appropriate transportation for students experiencing temporary housing situations.


• Communicate school calendar changes to BPS and coordinate necessary transportation adjustments.

Student and Staff Data Management

• Maintain accurate student records in the Student Information System (SIS), including processing address changes and resolving address discrepancies.


• Import new student records into the SIS at the beginning of each school year.


• Enter and maintain enrollment records for students who enroll throughout the school year.


• Process student withdrawals and exits, ensuring required updates are completed in the SIS and applicable New York State Education Department (NYSED) systems.


• Collaborate with the Data Department to research and resolve discrepancies in state education reporting systems.


• Create, update, and deactivate staff records in the SIS as employment and personnel changes occur.


• Create and maintain student email account information as accounts are established or updated.


• Provide student records to receiving schools upon request for students who withdraw or transfer.


• Prepare and send transcripts for current and former students to colleges, universities, and other educational institutions upon request.


• Maintain the accuracy, confidentiality, and integrity of student and staff information.

Billing and Financial Coordination

• Collaborate with the Finance Department to ensure accurate and complete invoices are prepared for school districts.


• Prepare and submit invoices every other month to school districts in which enrolled students reside to support timely and accurate reimbursement to the school.


• Communicate with school district representatives to investigate and resolve billing discrepancies, missing information, and other issues that may affect funding.


• Maintain organized billing records and supporting documentation to facilitate reconciliation and follow-up.

Qualifications and Skills

• High school diploma or equivalent required; an associate or bachelor's degree is preferred.


• Experience working with a Student Information System (SIS), student records, or data entry preferred.


• Familiarity with NYSED reporting requirements and education data systems preferred.


• Experience coordinating school transportation, communicating with school districts, or processing district invoices is an advantage.


• Strong attention to detail and commitment to maintaining accurate records.


• Excellent written and verbal communication skills, including the ability to communicate professionally with families, school staff, vendors, and district representatives.


• Strong organizational and time-management skills, with the ability to prioritize multiple responsibilities and meet deadlines.


• Ability to handle confidential student, family, and staff information with discretion.


• Proficiency in Microsoft Office applications, spreadsheets, email, and general data management tools.


• Ability to work independently while collaborating effectively with multiple departments.


• Ability to complete all required background checks and fingerprinting in accordance with applicable school and regulatory requirements.

Work Expectations

The Student Data & Transportation Coordinator is expected to maintain accurate and timely records, respond to transportation and data-related concerns promptly, communicate effectively with internal and external stakeholders, and ensure that assigned responsibilities are completed in accordance with school procedures and applicable reporting

Qualifications: Qualifications and Skills

• High school diploma or equivalent required; an associate or bachelor's degree is preferred.


• Experience working with a Student Information System (SIS), student records, or data entry preferred.


• Familiarity with NYSED reporting requirements and education data systems preferred.


• Experience coordinating school transportation, communicating with school districts, or processing district invoices is an advantage.


• Strong attention to detail and commitment to maintaining accurate records.


• Excellent written and verbal communication skills, including the ability to communicate professionally with families, school staff, vendors, and district representatives.


• Strong organizational and time-management skills, with the ability to prioritize multiple responsibilities and meet deadlines.


• Ability to handle confidential student, family, and staff information with discretion.


• Proficiency in Microsoft Office applications, spreadsheets, email, and general data management tools.


• Ability to work independently while collaborating effectively with multiple departments.


• Ability to complete all required background checks and fingerprinting in accordance with applicable school and regulatory requirements.