Engineering Project Coordinator & Technical Assistant

SOCOTEC, Inc.; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Mentorship

Training

Social activities

Job summary

SOCOTEC, Inc. is seeking a proactive Technical Assistant/Project Coordinator in Phoenix, AZ to support Project Managers and technical teams. You will coordinate documentation, client communications, reporting, billing support, contracts, and project closeout tasks.

The role requires strong organization, multitasking, and communication skills, with university-level education preferred and 2+ years of relevant experience. Hybrid/office presence is typical for coordinating with project staff.

Qualifications

• Associate’s or Bachelor’s degree preferred in business administration, construction management, engineering technology, project management, or related field.
• 2+ years of experience in a professional business, technical, or project-support environment preferred.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Intermediate proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Ability and willingness to learn project management, billing, and reporting software.

Responsibilities

• Support Project Managers with day-to-day administrative and coordination needs of multiple projects.
• Communicate with clients, Project Managers, technicians, inspectors, and other project staff regarding requirements, deliverables, and outstanding items.
• Coordinate preparation, formatting, review, and distribution of project reports and deliverables.
• Assist with project setup, contracts, work authorizations, certificates of insurance, and other project documentation.
• Maintain accurate and organized electronic project files, client information, distribution lists, and project records.
• Assist with proposals, change orders, amendments, certifications, and project closeout documentation.
• Support project billing by reviewing hours, units, WIP information, supporting documentation, and other billing information.
• Track project deadlines, client requests, contractual requirements, and outstanding follow-up items.
• Prepare spreadsheets, correspondence, reports, and other project-related materials.
• Assist Project Managers with scheduling meetings, coordinating deliverables, and maintaining project schedules and administrative requirements.

Skills

Organizational skills

Written & verbal communication

Multitasking

Education

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

SOCOTEC, Inc. is seeking a proactive Technical Assistant/Project Coordinator in Phoenix, AZ to support Project Managers and technical teams. You will coordinate documentation, client communications, reporting, billing support, contracts, and project closeout tasks.

The role requires strong organization, multitasking, and communication skills, with university-level education preferred and 2+ years of relevant experience. Hybrid/office presence is typical for coordinating with project staff.