Project Coordinator: ESOP Growth & Tech-Driven Ops

TEPCON Construction, Inc.; Tempe (AZ); Hybrid; USD 50,000 - 70,000; Full time

Job summary

TEPCON Construction in Tempe, AZ seeks a Project Coordinator who adds more than administrative support—improves project performance and financial clarity that benefits ESOP value. The role supports the Project Team by maintaining organized documentation from kickoff through closeout, streamlining processes, and ensuring timely, complete records.

CMiC proficiency is essential to automate financial workflows, generate cleaner reporting, and strengthen project controls.

Qualifications

• Successfully pass a background check.
• Minimum of three (3) years commercial construction-oriented Project Coordination experience.
• Strong verbal and written communication skills.
• Strong interpersonal skills to establish and maintain relationships with teammates/vendors/subcontractors and owners.
• Understanding of contract documents and specifications.

Responsibilities

• Responsible for entering all project specific information/processing all project specific documents
• Request Prelien and Owner Certificate of Insurance (COI) at job start
• Manage RFI and Submittal processes to facilitate timely exchange of information between architect and contractor, including updating logs
• Process and track all documents specific to assigned projects, i.e.; AIA Documents, Work Orders, Owner and Subcontractor Change Orders
• Review subcontractor billings and prepare monthly Owner Pay Requests
• Attend project OAC meetings; prepare and distribute meeting agendas and minutes
• Participate in punch walks as requested; prepare and issue punch lists
• Coordinate with team on timely preparation and completion of comprehensive closeout package
• Update “Leads” tracker and estimates folder weekly, as assigned
• Front Desk Backup as needed

Skills

Communication skills

Interpersonal skills

Contract docs knowledge

Tools

CMiC

Job description

TEPCON Construction in Tempe, AZ seeks a Project Coordinator who adds more than administrative support—improves project performance and financial clarity that benefits ESOP value. The role supports the Project Team by maintaining organized documentation from kickoff through closeout, streamlining processes, and ensuring timely, complete records.

CMiC proficiency is essential to automate financial workflows, generate cleaner reporting, and strengthen project controls.