Engineering Project Coordinator & Document Control

WIL - Wildeck, Inc.; Waukesha (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Three health plans

Dental insurance

Vision insurance

Life insurance

Disability insurance

Employee Stock Ownership Plan (ESOP)

401(k) retirement plan

Job summary

Wildeck is seeking an administrative/project support professional to assist the engineering team in scheduling, data accuracy, and cross‑department coordination. This role provides general office coverage and back‑up receptionist duties daily.

You will work closely with Engineering, Sales, PM, and Operations to maintain standards and drive continuous improvement while handling pricing data and reporting tasks.”

Qualifications

• Two years of admin or project support experience in engineering, manufacturing, construction, or a technical office.
• Proficiency with Microsoft Office, especially Excel, Outlook and Teams.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Professional telephone and customer-service abilities.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Ability to work independently with engineers and team members.
• Must read, write, speak and understand English proficiently.

Responsibilities

• Coordinate engineering projects, priorities, deliverables and documentation to support customer commitments.
• Maintain engineering standards, templates, forms, and controlled documentation across teams.
• Administer document control processes, including SOPs, ECRs, and ECNs.
• Identify opportunities to streamline processes, improve data accuracy, and boost efficiency.
• Assist with implementing departmental standards, procedures, and best practices.
• Coordinate cross-functional activities among Engineering, Sales, PM, Operations, Manufacturing and Quality.
• Support pricing activities, documentation updates, reporting, and related system transactions.
• Lead special projects and strategic initiatives with strong communication and follow-through.

Skills

MS Office suite (Excel/Outlook/Teams)

Pricing & data handling

Organization & time management

Attention to detail

Communication skills

Telephone & customer service

Multitasking in a fast-paced env

Independent collaboration withEng

English proficiency

Education

Associate's degree

Job description

Wildeck is seeking an administrative/project support professional to assist the engineering team in scheduling, data accuracy, and cross‑department coordination. This role provides general office coverage and back‑up receptionist duties daily.

You will work closely with Engineering, Sales, PM, and Operations to maintain standards and drive continuous improvement while handling pricing data and reporting tasks.”