Engineering Project Assistant

Wildeck, Inc; Wisconsin; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health plans

Dental

Vision

Life insurance

Disability

Paid time off

Holidays

ESOP / 401k

Job summary

Wildeck, Inc. in Wisconsin is seeking an Administrative/Engineering Support role to assist the engineering team with scheduling, documentation, and cross‑functional coordination. You will help keep projects on track and ensure data accuracy across departments.

The role requires an Associate’s degree and at least two years of related experience, strong Microsoft Office skills, and excellent communication. This position offers comprehensive benefits and opportunities for growth within a 100%

Qualifications

• Associate’s degree in a technical, administrative, or related field.
• Two years’ experience in an administrative or project support role in engineering or manufacturing.
• Proficiency with Microsoft Office, especially Excel, Outlook and Teams.
• Strong organizational, time‑management, and communication skills.
• Ability to work in fast‑paced environments and coordinate cross‑functional teams.

Responsibilities

• Coordinate engineering projects, priorities, deliverables and documentation.
• Maintain standards, templates, forms, and controlled documentation.
• Administer document control processes including SOPs and ECNs.
• Support process improvements to streamline data accuracy and efficiency.
• Collaborate with Engineering, Sales, PM, Operations, Manufacturing, and Quality to meet deadlines.
• Assist with pricing activities and related system transactions.
• Lead special projects and initiatives with clear communication and follow-through.

Skills

Excel

Outlook

Teams

Data analysis

Education

Associate's degree in a technical/administrative field

Tools

Microsoft Office

Job description

Provides administrative, organizational, and operational support to the engineering team while also assisting with the day‑to‑day needs of the department. This position helps keep engineering activities on schedule, ensures scheduling data is accurate, coordinates information between departments. Provides general office coverage including back‑up receptionist responsibilities on a daily basis.

YOUR RESPONSIBILITIES:

• Coordinate engineering projects, priorities, deliverables, and documentation to support customer commitments and business objectives.
• Maintain engineering standards, templates, forms, and controlled documentation to ensure consistency across all engineering teams.
• Administer and coordinate document control processes, including SOPs, engineering specifications, Engineering Change Requests (ECRs), and Engineering Change Notices (ECNs).
• Support continuous improvement initiatives by identifying opportunities to streamline processes, improve data accuracy, and increase engineering efficiency.
• Assist with the implementation and adoption of departmental standards, procedures, and best practices across the engineering organization.
• Coordinate cross‑functional activities among Engineering, Sales, Project Management, Operations, Manufacturing, and Quality to ensure timely execution of project requirements.
• Support engineering pricing activities, documentation updates, reporting, and related business system transactions.
• Lead special projects and strategic initiatives as assigned, providing strong communication, organization, and follow‑through to achieve departmental objectives.

YOUR QUALIFICATIONS:

• Associate’s degree in a technical, administrative or other related field.
• Two years’ experience in an administrative or project support role in engineering, manufacturing, construction, or technical office environment.
• Proficiency with Microsoft Office, particularly Excel, Outlook and Teams.
• Proficient working with numbers, pricing, spreadsheets, and data.
• Strong organizational and time‑management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Professional telephone and customer‑service skills.
• Ability to work in a fast‑paced environment to manage multiple priorities and meet deadlines.
• Ability to work independently and effectively with engineers and other team members.
• Must speak, understand, read, and write English proficiently.
• Physical Requirements include: Twisting, turning, grasping, reaching, kneeling, crawling, pulling, extended periods of standing, ability to lift 25 pounds. Constantly operates a computer and other office equipment (copier/printer). Specific vision abilities required include close vision, depth perception, and the ability to adjust focus. Must be able to remain in a stationary position at least 50% of the time.

OUR COMPANY

Headquartered in Waukesha, Wisconsin, Wildeck is a subsidiary of Holden Industries, and is a 100% employee‑owned company. Wildeck is the largest U.S. manufacturer of industrial steel work platforms (mezzanines), vertical lifts (VRCs), rideable material lifts (RML), safety guarding products, industrial ladders, crossovers, and more. We have been providing the highest quality products to the distribution industry for almost 50 years.

Wildeck provides employees a comprehensive total rewards package.

Benefits

• competitive compensation
• three different health plans
• dental
• vision
• life insurance
• short- and long‑term disability
• identity protection service
• paid parental leave
• employee assistance program
• continuing education
• generous paid‑time‑off
• nine paid holidays
• Employee Stock Ownership Plan (ESOP) and 401k

Retirement plans include the Employee Stock Ownership Plan (ESOP) and 401k. Contributions to the ESOP are made by the Company annually based on profitability. One of the many benefits of being an employee‑owned company is that our employees are our shareholders with the ability to directly impact the profitability of the company and share in the rewards.