Engineering Project Assistant

WIL - Wildeck, Inc.; Waukesha (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Three health plans

Dental insurance

Vision insurance

Life insurance

Disability insurance

Employee Stock Ownership Plan (ESOP)

401(k) retirement plan

Job summary

Wildeck is seeking an administrative/project support professional to assist the engineering team in scheduling, data accuracy, and cross‑department coordination. This role provides general office coverage and back‑up receptionist duties daily.

You will work closely with Engineering, Sales, PM, and Operations to maintain standards and drive continuous improvement while handling pricing data and reporting tasks.”

Qualifications

• Two years of admin or project support experience in engineering, manufacturing, construction, or a technical office.
• Proficiency with Microsoft Office, especially Excel, Outlook and Teams.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Professional telephone and customer-service abilities.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Ability to work independently with engineers and team members.
• Must read, write, speak and understand English proficiently.

Responsibilities

• Coordinate engineering projects, priorities, deliverables and documentation to support customer commitments.
• Maintain engineering standards, templates, forms, and controlled documentation across teams.
• Administer document control processes, including SOPs, ECRs, and ECNs.
• Identify opportunities to streamline processes, improve data accuracy, and boost efficiency.
• Assist with implementing departmental standards, procedures, and best practices.
• Coordinate cross-functional activities among Engineering, Sales, PM, Operations, Manufacturing and Quality.
• Support pricing activities, documentation updates, reporting, and related system transactions.
• Lead special projects and strategic initiatives with strong communication and follow-through.

Skills

MS Office suite (Excel/Outlook/Teams)

Pricing & data handling

Organization & time management

Attention to detail

Communication skills

Telephone & customer service

Multitasking in a fast-paced env

Independent collaboration withEng

English proficiency

Education

Associate's degree

Job description

Provides administrative, organizational, and operational support to the engineering team while also assisting with the day-to-day needs of the department. This position helps keep engineering activities on schedule, ensures scheduling data is accurate, coordinates information between departments. Provides general office coverage including back-up receptionist responsibilities on a daily basis.

YOUR RESPONSIBILITIES:

• Coordinate engineering projects, priorities, deliverables, and documentation to support customer commitments and business objectives.
• Maintain engineering standards, templates, forms, and controlled documentation to ensure consistency across all engineering teams.
• Administer and coordinate document control processes, including SOPs, engineering specifications, Engineering Change Requests (ECRs), and Engineering Change Notices (ECNs).
• Support continuous improvement initiatives by identifying opportunities to streamline processes, improve data accuracy, and increase engineering efficiency.
• Assist with the implementation and adoption of departmental standards, procedures, and best practices across the engineering organization.
• Coordinate cross-functional activities among Engineering, Sales, Project Management, Operations, Manufacturing, and Quality to ensure timely execution of project requirements.
• Support engineering pricing activities, documentation updates, reporting, and related business system transactions.
• Lead special projects and strategic initiatives as assigned, providing strong communication, organization, and follow-through to achieve departmental objectives.

YOUR QUALIFICATIONS:

• Associate’s degree in a technical, administrative or other related field.
• Two years’ experience in an administrative or project support role in engineering, manufacturing, construction, or technical office environment.
• Proficiency with Microsoft Office, particularly Excel, Outlook and Teams.
• Proficient working with numbers, pricing, spreadsheets, and data.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Professional telephone and customer-service skills.
• Ability to work in a fast-paced environment to manage multiple priorities and meet deadlines.
• Ability to work independently and effectively with engineers and other team members.
• Must speak, understand, read, and write English proficiently.
• Physical Requirements include: Twisting, turning, grasping, reaching, kneeling, crawling, pulling, extended periods of standing, ability to lift 25 pounds. Constantly operates a computer and other office equipment (copier/printer). Specific vision abilities required include close vision, depth perception, and the ability to adjust focus. Must be able to remain in a stationary position at least 50% of the time.

OUR COMPANY

Headquartered in Waukesha, Wisconsin, Wildeck is a subsidiary of Holden Industries, and is a 100% employee-owned company. Wildeck is the largest U.S. manufacturer of industrial steel work platforms (mezzanines), vertical lifts (VRCs), rideable material lifts (RML), safety guarding products, industrial ladders, crossovers, and more. We have been providing the highest quality products to the distribution industry for almost 50 years.

Wildeck provides employees a comprehensive total rewards package. Along with competitive compensation we offer three different health plans, dental, vision, life insurance, short- and long-term disability, identity protection service, paid parental leave, employee assistance program, continuing education, generous paid-time-off and nine paid holidays.

Retirement plans include the Employee Stock Ownership Plan (ESOP) and 401k. Contributions to the ESOP are made by the Company annually based on profitability. One of the many benefits of being an employee-owned company is that our employees are our shareholders with the ability to directly impact the profitability of the company and share in the rewards.

Remote Position

No

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