Engineering Project Coordinator: Cross-Functional Impact

Vector Technologies, Ltd.; Waukesha, Northern (WI, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Wildeck, headquartered in Waukesha, Wisconsin, seeks an administrative and project support role to assist the engineering team with scheduling, data accuracy, and cross-department information flow.

The role involves coordinating projects, maintaining standards, and supporting document control. It also includes back-up receptionist duties and collaboration with Engineering, Sales, Project Management, Operations, Manufacturing, and Quality.

Qualifications

• Associates degree in technical/admin field
• Two years’ experience in an administrative or project support role in engineering, manufacturing, construction, or technical office environment
• Proficiency with Microsoft Office, particularly Excel, Outlook and Teams
• Proficient working with numbers, pricing, spreadsheets, and data
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Professional telephone and customer-service skills
• Ability to work in a fast-paced environment to manage multiple priorities and meet deadlines
• Ability to work independently and effectively with engineers and other team members
• Must speak, understand, read, and write English proficiently
• Physical Requirements include: Twisting, turning, grasping, reaching, kneeling, crawling, pulling, extended periods of standing, ability to lift 25 pounds. Constantly operates a computer and other office equipment (copier/printer). Specific vision abilities required include close vision, depth perception, and the ability to adjust focus. Must be able to remain in a stationary position at least 50% of the time.

Responsibilities

• Coordinate engineering projects, priorities, deliverables, and documentation to support customer commitments and business objectives.
• Maintain engineering standards, templates, forms, and controlled documentation to ensure consistency across all engineering teams.
• Administer and coordinate document control processes, including SOPs, engineering specifications, ECRs, and ECNs.
• Support continuous improvement initiatives by identifying opportunities to streamline processes, improve data accuracy, and increase engineering efficiency.
• Assist with the implementation and adoption of departmental standards, procedures, and best practices across the engineering organization.
• Coordinate cross-functional activities among Engineering, Sales, Project Management, Operations, Manufacturing, and Quality to ensure timely execution of project requirements.
• Support engineering pricing activities, documentation updates, reporting, and related business system transactions.
• Lead special projects and strategic initiatives as assigned, providing strong communication, organization, and follow-through to achieve departmental objectives.

Skills

MS Office

Excel

Outlook

Teams

Communication

Time management

Attention to detail

Customer service

English proficiency

Team collaboration

Education

Associate degree

Tools

MS Office

Job description

Wildeck, headquartered in Waukesha, Wisconsin, seeks an administrative and project support role to assist the engineering team with scheduling, data accuracy, and cross-department information flow.

The role involves coordinating projects, maintaining standards, and supporting document control. It also includes back-up receptionist duties and collaboration with Engineering, Sales, Project Management, Operations, Manufacturing, and Quality.