Engineering Operations Lead — Licensing & Procurement

EY; Boca Raton (FL); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Hybrid work model

Medical and dental coverage

401(k) plan

Paid time off

Job summary

EY is seeking an Engineering Administrator to serve as the operational backbone for a fast-moving engineering group. The role focuses on removing friction for engineers, managing licenses, procurement, budgets, and vendor coordination, while ensuring compliance and smooth day-to-day operations.

The position is non-engineering and emphasizes organization, cross-functional collaboration, and proactive problem-solving within a flexible hybrid work environment.

Qualifications

• Bachelor's Degree in a related field.
• 3+ years in an administrative/operations role, ideally supporting a technical or professional-services team.
• Experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent tools.
• Proven ability to track and manage multiple workstreams and deadlines with accuracy.
• Excellent interpersonal and communication skills, with a professional demeanor.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact.
• Handle procurement and purchasing: raising purchase requests, tracking approvals, invoices, and delivery.
• Track and support the team’s operational budget: monitoring spend and maintaining records for leadership.
• Coordinate onboarding and offboarding logistics: accounts, hardware, access requests, provisioning, deprovisioning.
• Maintain hardware and asset inventory: tracking equipment, repairs, replacements, and records.
• Administer access and account requests: approvals across systems and tools.
• Keep team documentation organized: trackers, distribution lists, shared drives, SOPs, reference materials.
• Support compliance and audit readiness: licensing, procurement, asset records and internal reporting.
• Serve as central point of coordination: routing requests and resolving issues.

Skills

Organizational skills

Attention to detail

Proactive, self-directed

Communication

Cross-functional coordination

Budgeting & vendor coordination

Microsoft 365 proficiency

Education

Bachelor's degree in a related field

Tools

Microsoft 365

Outlook

Excel

SharePoint

Job description

EY is seeking an Engineering Administrator to serve as the operational backbone for a fast-moving engineering group. The role focuses on removing friction for engineers, managing licenses, procurement, budgets, and vendor coordination, while ensuring compliance and smooth day-to-day operations.

The position is non-engineering and emphasizes organization, cross-functional collaboration, and proactive problem-solving within a flexible hybrid work environment.