Engineering Operations Coordinator - Licensing & Procurement

EY; Columbus (OH); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Hybrid work model

Medical and dental coverage

Pension and 401(k) plans

Generous paid time off

Job summary

EY is seeking an Engineering Administrator to act as the operational backbone for a fast-moving engineering organization. This role removes friction by coordinating licenses, tools, and vendor relations, ensuring seamless provisioning and compliance.

You will manage procurements, onboarding/offboarding, asset inventories, and cross-functional workflows in a hybrid, client-facing environment, with a strong emphasis on documentation and process improvements.

Qualifications

• Bachelor’s degree required.
• 3+ years in administrative, operations, procurement, or coordination roles, preferably supporting technical teams.
• Experience managing renewals, procurement, budgets, or vendor coordination.
• Proficient with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent tools.
• Ability to track multiple workstreams and deadlines with high accuracy.
• Excellent interpersonal and communication skills.
• Self-starter capable of end-to-end ownership with minimal oversight.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, and reconciling invoices.
• Track and support the team’s operational budget: monitoring spend and maintaining records for leadership.
• Coordinate onboarding and offboarding logistics: accounts, hardware, access requests, and deprovisioning.
• Maintain hardware and asset inventory and coordinate repairs/replacements.
• Administer access and account requests across systems and tools.
• Keep team documentation and records organized (tracks, lists, drives, SOPs).
• Support compliance and audit readiness: licensing, procurement, asset records, and internal reporting.
• Serve as central point of coordination and proactively resolve operational issues.

Skills

Organizational skills

Attention to detail

Proactive mindset

Communication skills

Cross-functional coordination

Budget discretion

Microsoft 365 proficiency

Task ownership

Education

Bachelor’s Degree in related field

Tools

Microsoft 365

Outlook

Excel

SharePoint

ServiceNow

Jira

Job description

EY is seeking an Engineering Administrator to act as the operational backbone for a fast-moving engineering organization. This role removes friction by coordinating licenses, tools, and vendor relations, ensuring seamless provisioning and compliance.

You will manage procurements, onboarding/offboarding, asset inventories, and cross-functional workflows in a hybrid, client-facing environment, with a strong emphasis on documentation and process improvements.