Engineering Operations Administrator

Industrialelectricmanufacturing; Jacksonville (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

IEM is seeking an Administrative/Operations Support role to assist Design Engineering Managers across multiple sites. You will verify data, run reports, onboard engineers, and help ensure smooth workflows and timely visibility of engineering activities.

The role emphasizes cross-site alignment, process integrity, and strong communication with engineering and production teams. A technical certificate and proficiency with MS Office are required.

Qualifications

• Technical institute certificate or equivalent professional experience.
• Excellent working knowledge of Microsoft Office Suites (Excel, Word, PowerPoint, Teams).
• Experience with database management, SharePoint, and ERP systems.
• Strong attention to detail, organizational skills, and sense of.
• Familiarity with engineering or manufacturing.
• Strong understanding of production and documentation requirements and ability to effectively communicate with cross-functional teams.

Responsibilities

• Provide administrative support for onboarding new engineers.
• Help track feedback managers feedback / drive review of documentation to drive to formal.
• Provide documentation support; register new hires, assign learning paths, track completions, and produce weekly training compliance reports.
• Review and process IE Change Requests, create IECOs for approved CRs, monitor progress, and issue IECNs upon completion.
• Support the design-to-order (DTO) engineering process to help maintain customer lead time and quality expectations by communicating roadblocks.
• Validate data alignment between Engineering and Production schedule to maintain alignment for design releases.
• Work within IEM systems to perform internal audits of Bill of materials (BOM) to follow best practices and ensure Supply Chain and ERP system integration.
• Generate reports from Mechanical Engineering schedule dashboard at routine.
• Support the coordination of project communication, schedules, and data consistency across systems.
• Perform other duties as assigned by Management.

Skills

Attention to detail

Organizational skills

Communication

Cross-functional collaboration

English fluency

Education

Technical institute certificate or equivalent

Tools

Microsoft Office

SharePoint

ERP systems

Database management

Power Automate

Job description

IEM is seeking an Administrative/Operations Support role to assist Design Engineering Managers across multiple sites. You will verify data, run reports, onboard engineers, and help ensure smooth workflows and timely visibility of engineering activities.

The role emphasizes cross-site alignment, process integrity, and strong communication with engineering and production teams. A technical certificate and proficiency with MS Office are required.