Engineering Admin (6 Month Contract)

Industrialelectricmanufacturing; Jacksonville (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

IEM is seeking an Administrative/Operations Support role to assist Design Engineering Managers across multiple sites. You will verify data, run reports, onboard engineers, and help ensure smooth workflows and timely visibility of engineering activities.

The role emphasizes cross-site alignment, process integrity, and strong communication with engineering and production teams. A technical certificate and proficiency with MS Office are required.

Qualifications

• Technical institute certificate or equivalent professional experience.
• Excellent working knowledge of Microsoft Office Suites (Excel, Word, PowerPoint, Teams).
• Experience with database management, SharePoint, and ERP systems.
• Strong attention to detail, organizational skills, and sense of.
• Familiarity with engineering or manufacturing.
• Strong understanding of production and documentation requirements and ability to effectively communicate with cross-functional teams.

Responsibilities

• Provide administrative support for onboarding new engineers.
• Help track feedback managers feedback / drive review of documentation to drive to formal.
• Provide documentation support; register new hires, assign learning paths, track completions, and produce weekly training compliance reports.
• Review and process IE Change Requests, create IECOs for approved CRs, monitor progress, and issue IECNs upon completion.
• Support the design-to-order (DTO) engineering process to help maintain customer lead time and quality expectations by communicating roadblocks.
• Validate data alignment between Engineering and Production schedule to maintain alignment for design releases.
• Work within IEM systems to perform internal audits of Bill of materials (BOM) to follow best practices and ensure Supply Chain and ERP system integration.
• Generate reports from Mechanical Engineering schedule dashboard at routine.
• Support the coordination of project communication, schedules, and data consistency across systems.
• Perform other duties as assigned by Management.

Skills

Attention to detail

Organizational skills

Communication

Cross-functional collaboration

English fluency

Education

Technical institute certificate or equivalent

Tools

Microsoft Office

SharePoint

ERP systems

Database management

Power Automate

Job description

At IEM, we’re not just building innovative electrical distribution systems, we’re shaping the future. IEM is dedicated to delivering world-class solutions for complex power needs. After 75 years, we continue to push the boundaries of what’s possible. Whether you’re an experienced professional or just starting out, you’ll have the opportunity to contribute, grow, and make a lasting impact on industries that power the world’s most dynamic markets.

Position Summary

Effectively provide administrative and operational support for the Design Engineering Managers and their respective team. This position sustains the end-to-end operational flow across multiple systems and sites through data validation, reporting, and coordination. The role plays a key part in ensuring process integrity, cross-site alignment, and timely visibility of engineering activities across the organization.

Key Responsibilities

• Provide administrative support for onboarding new engineers.
• Help track feedback managers feedback / drive review of documentation to drive to formal.
• Provide documentation support; register new hires, assign learning paths, track completions, and produce weekly training compliance reports.
• Review and process IE Change Requests, create IECOs for approved CRs, monitor progress, and issue IECNs upon completion.
• Support the design-to-order (DTO) engineering process to help maintain customer lead time and quality expectations by communicating roadblocks.
• Validate data alignment between Engineering and Production schedule to maintain alignment for design releases.
• Work within IEM systems to perform internal audits of Bill of materials (BOM) to follow best practices and ensure Supply Chain and ERP system integration.
• Generate reports from Mechanical Engineering schedule dashboard at routine.
• Support the coordination of project communication, schedules, and data consistency across systems.
• Perform other duties as assigned by Management.

Qualifications

• Technical institute certificate or equivalent professional experience.
• Excellent working knowledge of Microsoft Office Suites (Excel, Word, PowerPoint, Teams).
• Experience with database management, SharePoint, and ERP systems.
• Strong attention to detail, organizational skills, and sense of.
• Familiarity with engineering or manufacturing.
• Strong understanding of production and documentation requirements and ability to effectively communicate with cross-functional teams.

Competencies

• Excellent written and oral communications skills to act as interface between production and the engineering team.
• Maintain controlled documents, work instructions, and process updates with proper version control and audit readiness.
• Possess a high degree of interpersonal and communication skills, both written and verbal, fluent in English.
• Able to sustain automated IECR–IECO–IECN flows, notifications, and Power Automate scripts (Not required but a plus).
• Desire to develop skills through on-the-job experience to advance manufacturing.

Why Join IEM

At IEM, you’ll join a team that powers some of the world’s most ambitious projects. We’re engineers, makers, and problem-solvers who thrive on tackling complex challenges and delivering solutions that keep industries moving forward. If you’re driven, collaborative, and ready to make an impact, we’d love to hear from you. Your creativity and passion can help us achieve great things—come be part of the journey.

Learn more about IEM at https://www.iemfg.com

We offer comprehensive and competitive benefits package designed to support our employees’ well-being, growth, and long-term success. View a snapshot of our benefits at https://www.iemfg.com/careers

Recruiting Scams

Beware of recruiting scams. IEM never charges candidates fees, and all recruiter emails come from an @iemfg.com address. If you suspect fraudulent activity, do not share personal information and report it to us at iemfg.com/contact

Non-Discrimination Statement

IEM does not discriminate against any applicant based on any characteristic protected by law.

Privacy

Information collected and processed as part of your IEM Careers profile, and any job applications you choose to submit is subject to IEM's Workforce Member Privacy Policy.