Engineering Operations & Admin Coordinator

Spa Ojai; Ojai, Northern (CA, KY); Hybrid; USD 42,000 - 50,000; Full time

Job summary

Spa Ojai is seeking an Engineering Administrative Assistant to support the Engineering department by coordinating guest and engineering requests for rooms, equipment, public areas, construction projects, and safety initiatives.

The role also manages the department inventory and purchase orders, coordinates contractors and vendors, maintains the FF&E library and warranty files, answers phones, prepares reports and presentations, and helps develop operating procedures as directed by engineering

Qualifications

• Must be proficient in Microsoft Office systems and GSuite.
• Good clerical skills including proper telephone etiquette, filing, copying, and standard equipment use.
• Good organizational skills.
• Mechanical aptitude and understanding of mechanical/engineering vocabulary and drawings helpful.
• Good communication skills, both verbal and written; able to compose letters, emails, memos and reports.
• Able to work under pressure and meet deadlines.
• Able to work and contribute to a team environment.
• Able to work overtime to complete assignments as required.
• Must have valid driver's license.

Responsibilities

• Assists with day-to-day operations of the Engineering Department including preventive maintenance, trouble calls, and budgeting.
• Sourcing and ordering of needed parts for day-to-day maintenance and special projects.
• Maintains documents and parts with solid communication and proven organizational skills.
• Administrative duties: organizing and prioritizing work from emails and Knowcross applications, maintaining a par system for parts and equipment.
• Assists with professional development and improving operating protocols and procedures.

Skills

Microsoft Office

GSuite

Clerical skills

Organizational skills

Engineering vocabulary

Communication skills

Deadline-oriented

Team player

Overtime willingness

Driver's license

Tools

Knowcross

Hotsos

Adaco Purchasing Platform

Johnson Controls Systems

Fire control systems

Work Order programs

Job description

Spa Ojai is seeking an Engineering Administrative Assistant to support the Engineering department by coordinating guest and engineering requests for rooms, equipment, public areas, construction projects, and safety initiatives.

The role also manages the department inventory and purchase orders, coordinates contractors and vendors, maintains the FF&E library and warranty files, answers phones, prepares reports and presentations, and helps develop operating procedures as directed by engineering