Engineering Office Manager & Admin for Projects

NOVA Engineering and Environmental, LLC; Raleigh (NC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive group medical insurance

Professional growth & advancement

Paid time off

Company-observed paid holidays

Company paid life insurance

Short-term disability coverage

401K with company match

Wellness program

Employee Assistance Program

Job summary

NOVA Engineering is seeking an Office Manager to join our team in Raleigh, NC. This role provides general office support with a variety of clerical activities, supporting project managers with reports, timesheets, client reporting, invoicing, accounts payable, data filing, and internal systems maintenance.

Responsibilities include setting up projects and budgets, preparing invoices, managing supplies, and ensuring timely delivery of services.

Qualifications

• 5+ years of administrative and accounting experience, preferably in engineering or construction.
• Solid knowledge of basic office procedures.
• Understanding of revenue recognition (WIP and unbilled reports).
• Excellent computer skills with MS Office and Deltek/Metafield familiarity.
• Strong communication skills and attention to detail.

Responsibilities

• Administer office services to achieve efficient and economical operations.
• Assist with accounts payable.
• Coordinate new employee orientation with Corporate Human Resources.
• Manage P&L and other financial processing, including timesheets, expense reports, work orders and draft invoicing.
• Proofread work to assist technical and managerial staff.
• Maintain department supplies through accurate inventory and purchasing.
• Establish systems and procedures with management for timely, cost-effective service delivery.
• Maintain department and personnel certification and pre-qualification records; submit applications as required.
• Set up projects, budgets and invoicing.
• Email invoices to clients.

Skills

Admin experience

Accounting

Revenue recognition

MS Office proficiency

Strong communication

Attention to detail

Tools

Microsoft Office

Deltek

Metafield

Job description

NOVA Engineering is seeking an Office Manager to join our team in Raleigh, NC. This role provides general office support with a variety of clerical activities, supporting project managers with reports, timesheets, client reporting, invoicing, accounts payable, data filing, and internal systems maintenance.

Responsibilities include setting up projects and budgets, preparing invoices, managing supplies, and ensuring timely delivery of services.