Office Manager

NOVA Engineering and Environmental, LLC; Raleigh (NC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive group medical insurance

Professional growth & advancement

Paid time off

Company-observed paid holidays

Company paid life insurance

Short-term disability coverage

401K with company match

Wellness program

Employee Assistance Program

Job summary

NOVA Engineering is seeking an Office Manager to join our team in Raleigh, NC. This role provides general office support with a variety of clerical activities, supporting project managers with reports, timesheets, client reporting, invoicing, accounts payable, data filing, and internal systems maintenance.

Responsibilities include setting up projects and budgets, preparing invoices, managing supplies, and ensuring timely delivery of services.

Qualifications

• 5+ years of administrative and accounting experience, preferably in engineering or construction.
• Solid knowledge of basic office procedures.
• Understanding of revenue recognition (WIP and unbilled reports).
• Excellent computer skills with MS Office and Deltek/Metafield familiarity.
• Strong communication skills and attention to detail.

Responsibilities

• Administer office services to achieve efficient and economical operations.
• Assist with accounts payable.
• Coordinate new employee orientation with Corporate Human Resources.
• Manage P&L and other financial processing, including timesheets, expense reports, work orders and draft invoicing.
• Proofread work to assist technical and managerial staff.
• Maintain department supplies through accurate inventory and purchasing.
• Establish systems and procedures with management for timely, cost-effective service delivery.
• Maintain department and personnel certification and pre-qualification records; submit applications as required.
• Set up projects, budgets and invoicing.
• Email invoices to clients.

Skills

Admin experience

Accounting

Revenue recognition

MS Office proficiency

Strong communication

Attention to detail

Tools

Microsoft Office

Deltek

Metafield

Job description

NOVA Engineering is seeking an Office Manager to join our team in Raleigh, NC. This position will provide general office support with a variety of clerical activities and related tasks. This position supports department operations by maintaining internal systems, providing administrative support to project managers (processing of internal reports & timesheets, client reporting, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices, compiling & processing accounts payables, maintaining departmental equipment & supplies, and general office management.

Duties:

• Administer office services to achieve efficient and economical operations.
• Assist with accounts payable.
• Responsible for assistance with new employee orientation, including coordination with Corporate Human Resources.
• Responsible for P&L and other financial processing, including timesheet, expense reports, work orders and draft invoicing.
• Proofread work to assist technical and managerial staff.
• Maintain department supplies through accurate inventory and purchasing.
• Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner.
• Maintain department and personnel certification and pre-qualification records, submitting applications and updates as required to keep current.
• Set up projects, budgets and eventual billing.
• Email invoices to clients.

Skills/Qualifications:

• 5 + years of administrative and accounting experience, preferably in the engineering or construction industry
• Solid knowledge of basic office procedures
• General understanding of revenue recognition (work in progress and unbilled reports)
• Excellent computer skills (Microsoft Office software and the ability to learn NOVA’s internal software, including Metafield and Deltek).
• Strong communication skills, both verbal and written
• Strong attention to detail and ability to check own work

Check out our Perks:

In addition to our welcoming company culture and competitive compensation packages, our employees enjoy the below benefits:

• Comprehensive group medical insurance, including health, dental and vision
• Opportunity for professional growth and advancement
• Paid time off
• Company–observed paid holidays
• Company paid life insurance for employee, spouse and children
• Company paid short term disability coverageOther supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection
• 401K retirement with company matching of 50% on the first 6% of employee contributions
• Wellness program with incentives
• Employee Assistance Program

NOVA is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. NOVA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law.