Engineering Office & Finance Administrator - Growth

Kmaconsultingllc; Falmouth (ME); Sur place; USD 65 000 - 75 000; Plein temps

Avantages offerts par ce poste

Generous PTO

Retirement plan with match

Medical

HSA with company contribution

Life Insurance, STD, AD&D

Résumé du poste

Associated Design Partners, Inc. in Falmouth, ME seeks an Office and Accounting Administrator to manage day-to-day operations and financial tasks in a busy engineering office.

The role covers AP/AR, payroll, invoicing, project documentation, and client communications. Ideal candidates have 5+ years in similar roles, strong QuickBooks and MS Office skills, and excellent organization and communication abilities.

Qualifications

• 5+ years of experience in an Executive Assistant, Office Manager, Administrative Manager, or similar professional office role.
• Proficiency with QuickBooks Desktop, including accounts payable, accounts receivable, invoicing, and financial reporting.
• Strong computer skills with Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.
• Excellent verbal, written, and interpersonal communication skills with the ability to interact professionally with clients, contractors, and business partners.
• Exceptional organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously.
• Experience supporting project administration, including project setup, documentation management, and client communications.
• Ability to gather, organize, and manage information from multiple sources, including engineers, contractors, service professionals, and clients.
• Highly self-motivated, dependable, and capable of working independently with minimal supervision.
• Strong attention to detail and commitment to maintaining accurate records, financial data, and project files.

Responsabilités

• Manage day-to-day office operations and ensure the efficient functioning of a busy professional engineering office.
• Provide administrative support to engineers, including dictation, document preparation, correspondence, scheduling, and project coordination.
• Serve as a primary point of contact for clients, responding professionally to inquiries via phone, email, and in-person interactions.
• Process accounts payable and accounts receivable transactions and maintain accurate financial records using QuickBooks Desktop.
• Track employee time and expense reporting and ensure records are completed accurately and submitted on schedule.
• Prepare invoices, financial reports, and other business-related documentation as required.
• Maintain organized digital and physical filing systems for project records, engineering reports, technical standards, and reference materials.
• Coordinate new project intake, including gathering information, creating project records, and maintaining accurate project documentation.
• Manage project administration activities, including project setup, tracking, and ongoing file maintenance.
• Work independently to identify administrative needs, solve problems, and support the firm's operations with minimal supervision.

Description du poste

Associated Design Partners, Inc. in Falmouth, ME seeks an Office and Accounting Administrator to manage day-to-day operations and financial tasks in a busy engineering office.

The role covers AP/AR, payroll, invoicing, project documentation, and client communications. Ideal candidates have 5+ years in similar roles, strong QuickBooks and MS Office skills, and excellent organization and communication abilities.