Accounting & Administrative Specialist

HEB ENGINEERS; Conway (NH); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Flexible and hybrid schedules

Health insurance

401(k)

Profit sharing

Paid time off

Volunteer time off

Job summary

HEB Engineers is seeking a full-time Accounting & Administrative Specialist to join our growing team. This role supports the financial and administrative operations of our 40+ person engineering firm, with a collaborative environment and opportunities for professional growth.

The position emphasizes organized and dependable team members who are eager to learn and contribute as the company expands. We offer a range of benefits and a flexible/hybrid schedule, with a culture focused on work-life

Qualifications

• Experience in accounting, billing, payroll, and financial administration.
• Proficiency with Ajera or similar accounting software is a plus.
• Strong organizational and communication skills.
• Experience in a professional office environment preferred.

Responsibilities

• Assist with day-to-day accounting, billing, payroll, and financial administration activities.
• Support project billing and financial tracking using Deltek Ajera software.
• Assist with insurance renewals, compliance tasks, and business administration activities.
• Coordinate administrative and operational support activities.
• Work closely with leadership and staff across the organization.
• Help improve processes and support the continued growth of the firm.

Skills

Organizational skills

Communication

Time management

Financial acumen

Education

Associate’s or Bachelor’s degree in accounting or related field

Tools

Microsoft Office

Ajera

Job description

HEB Engineers is seeking a full-time Accounting & Administrative Specialist to join our growing team. This is an excellent opportunity for someone interested in accounting, business operations, and professional office management within a collaborative and growing engineering firm. The position will support the financial and administrative operations of our 40+ person engineering firm. We are looking for someone who is organized, dependable, eager to learn, and excited to grow professionally as our company continues to expand.

HEB Engineers provides civil engineering, structural engineering, transportation engineering, and land surveying services across northern New England, with offices in North Conway, NH and Bridgton, ME. We offer employee ownership, a collaborative work environment, and fulfilling opportunities for career development and professional growth. Our culture emphasizes work-life balance with perks such as flexible and hybrid schedules, support for outdoor recreation, and a generous benefits package including health insurance, 401(k), profit sharing, paid time off, and volunteer time off.

Responsibilities

• Assist with day-to-day accounting, billing, payroll, and financial administration activities.
• Support project billing and financial tracking using Deltek Ajera software.
• Assist with insurance renewals, compliance tasks, and business administration activities.
• Coordinate administrative and operational support activities.
• Work closely with leadership and staff across the organization.
• Help improve processes and support the continued growth of the firm.

Qualifications

• Excellent organizational, communication, and time management skills.
• Proficiency in Microsoft Office required.
• Accounting, bookkeeping, finance, or professional office experience preferred.
• Experience with Ajera or similar accounting/project management software is a plus.
• Ability to adapt quickly to changing priorities and manage multiple responsibilities.
• Associate’s or Bachelor’s degree in accounting, finance, business administration, or related field preferred.

This role offers an excellent opportunity for expanded responsibility and professional growth as the firm continues to grow.