Engineering Office Administrative Assistant

I.A. Naman; Houston (TX); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Paid Time Off

Dental, Health, and Life Insurance

401(k)

Growth and Professional Development

Job summary

I.A. Naman + Associates, headquartered in Houston, TX, seeks an Administrative Assistant to support the Office Manager and maintain an efficient office environment for staff and guests.

The role requires strong organizational and communication skills, data entry and document preparation using Microsoft Word and Excel, and the ability to manage multiple priorities in a fast-paced setting. Prior experience with engineering firms is a plus.

Qualifications

• High school diploma or GED required.
• 1–2 years of administrative/office support experience preferred.
• Prior admin experience in engineering/architecture/contracting is a plus.
• Proficiency in Microsoft Office (Outlook, Word, Excel) preferred.
• Knowledge of general office procedures, data entry, and records management.
• Strong organization, time management, and attention to detail with ability to manage multiple priorities and deadlines.
• Willingness to learn and grow within the company.
• Ability to learn across multiple software systems and adapt to new tools.
• Strong written and verbal communication, customer service and problem-solving skills.

Responsibilities

• Be the primary front-office contact for visitors and callers, directing inquiries to staff.
• Receive visitors, coordinate access, validate parking, and maintain a welcoming reception area.
• Manage general calendars and update lobby displays with visitor/vendor info.
• Coordinate building management requests and monitor security where needed.
• Prepare and format letters, memos, reports using Microsoft Word.

Skills

Microsoft Office

Organization / Time management

Prioritization / multitasking

Communication / Customer service

Software adaptability

Education

High school diploma or GED

Job description

I.A. Naman + Associates, headquartered in Houston, TX, seeks an Administrative Assistant to support the Office Manager and maintain an efficient office environment for staff and guests.

The role requires strong organizational and communication skills, data entry and document preparation using Microsoft Word and Excel, and the ability to manage multiple priorities in a fast-paced setting. Prior experience with engineering firms is a plus.