Engineering Administrative Assistant—Growth & Benefits

I.A. Naman + Associates, Inc.; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

401(k)

Job summary

I.A. Naman + Associates in Houston, TX seeks an Administrative Assistant to support the Office Manager, maintain a professional front desk, and help keep operations running smoothly.

The role requires strong organization, communication, and customer service skills, with experience in Microsoft Office and a knack for managing schedules and document handling.

You will coordinate meetings, prepare reports, track submittals, assist vendors and guests, and contribute to a welcoming office environment.

Qualifications

• High school diploma or GED required.
• 1–2 years of administrative/office support experience preferred.
• Experience at an engineering/architectural firm is a plus.
• Proficiency in Outlook, Word, Excel; strong data entry and records management.
• Excellent organization, time management, and attention to detail.

Responsibilities

• Serve as front-office contact for visitors and callers and direct inquiries.
• Manage calendars, reception area, and lobby presentation screen.
• Coordinate office access, parking validation, and visitor flow.
• Prepare and format letters, memos, specs, and reports in Word.
• Data entry and management in Excel; track submittals and document markups.
• Monitor submittal timelines and coordinate with project teams.
• Maintain office supplies and coordinate vendor service visits.
• Support Lunch-n-Learns and internal gatherings, including setup.
• Perform other general clerical duties as assigned.

Skills

Administrative experience

Communication skills

Customer service

Organization

Multitasking

Problem solving

Education

High school diploma or GED

Tools

Microsoft Office

Job description

I.A. Naman + Associates in Houston, TX seeks an Administrative Assistant to support the Office Manager, maintain a professional front desk, and help keep operations running smoothly.

The role requires strong organization, communication, and customer service skills, with experience in Microsoft Office and a knack for managing schedules and document handling.

You will coordinate meetings, prepare reports, track submittals, assist vendors and guests, and contribute to a welcoming office environment.