Engineering Document Control Lead (SharePoint & AI)

Hargrove and Associates, Inc; Port Arthur (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) matching

Job summary

Hargrove and Associates, Inc is seeking an experienced administrative professional to support Resource Leaders and Project Managers with document control and records management. The role emphasizes managing engineering records, SharePoint administration, and ensuring compliance with governance standards.

Candidates should have at least 5 years in a professional admin environment, strong Excel skills, and the ability to interpret engineering drawings.

Qualifications

• Minimum 5 years of administrative/clerical experience in a professional environment.
• Strong SharePoint experience including permissions, metadata, and forms.
• Advanced Excel skills: VLOOKUP/XLOOKUP, pivot tables, formulas, data validation.
• Ability to read engineering drawings and understand terminology.
• Knowledge of structured document governance and compliance processes.

Responsibilities

• Assist Resource Leaders and Project Managers with administrative duties under supervision.
• Manage and control engineering/project records in the DMS.
• Maintain SharePoint sites, libraries, lists, forms, workflows, and metadata.
• Build and maintain structured document repositories for teams.
• Oversee document lifecycle: creation, revisions, redlines, approvals, archival.
• Review engineering drawings (P&IDs, equipment files, specifications).
• Ensure compliance with MOC and site document-control standards.
• Use advanced Excel for tracking and reporting.
• Utilize AI tools to streamline workflows.
• Support audit readiness and QA/QC verification processes.

Skills

SharePoint

Excel

Reading drawings

Organizational skills

Capital projects support

Education

High School Diploma or equivalent

Tools

AIM-SDx Document Management System

Job description

Hargrove and Associates, Inc is seeking an experienced administrative professional to support Resource Leaders and Project Managers with document control and records management. The role emphasizes managing engineering records, SharePoint administration, and ensuring compliance with governance standards.

Candidates should have at least 5 years in a professional admin environment, strong Excel skills, and the ability to interpret engineering drawings.