Engineering BU Admin & Operations Coordinator

Wunderlich-Malec Engineering, Inc.; Columbia, Northern (MD, KY); Hybrid; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

AD&D

Long Term Disability

Short Term Disability

HSA/FSA

PTO

Holidays

Tuition Reimbursement

401(k)/Profit Sharing

ESOP

Job summary

Wunderlich-Malec Engineering, Inc. is seeking an Administrative Assistant for the Columbia, MD office. This full-time, office-based role may include occasional work-from-home depending on BU needs. The position supports engineering staff and managers with clerical tasks, proposals, scheduling, filing, and reporting.

Responsibilities include timesheet review, expense reporting, Salesforce project setup, and coordination with vendors. Strong computer skills and attention to detail are required.

Qualifications

• Two years of administrative experience required.
• Excellent written and oral communication skills.
• Must work independently and accurately with strong customer service.

Responsibilities

• Provide overall administrative support to BU staff.
• Greet visitors and manage reception duties when needed.
• Coordinate shipping/receiving and manage project storage locations.
• Process staff timesheets and expense reports for accounting.
• Assist with budgets, project management tasks, and procurement as time allows.
• Prepare reports and documents for managers and project engineers.

Skills

Customer service

Microsoft Word

Excel

Visio

Access

Communication

Organizational skills

Independent work

Education

High School Diploma

Associate's Degree in management or business

Tools

Salesforce

ISNetworld

Avetta

Job description

Wunderlich-Malec Engineering, Inc. is seeking an Administrative Assistant for the Columbia, MD office. This full-time, office-based role may include occasional work-from-home depending on BU needs. The position supports engineering staff and managers with clerical tasks, proposals, scheduling, filing, and reporting.

Responsibilities include timesheet review, expense reporting, Salesforce project setup, and coordination with vendors. Strong computer skills and attention to detail are required.