Engineering & Service Solutions Administrative Specialist

Colmac; Denver, Northern (CO, KY); Hybrid; USD 46,000 - 58,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Professional development assistance

Tuition reimbursement

Vision insurance

Job summary

Columbia Machine, Inc. is seeking an Administrative Coordinator to support the Engineering & Service Solutions (ESS) department in Denver. The role handles administrative systems, project administration, and customer-service processes for service workflows.

You will manage data entry in Dynamics CRM and BC, organize project folders, and coordinate travel for field technicians. Proficiency in MS Office and ERP familiarity are preferred; 1–3+ years' experience is desirable.

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• Experience with administrative tasks in engineering/service environments is a plus.
• Familiarity with Dynamics 365 and BC ERP systems is beneficial.

Responsibilities

• Provide administrative support for ESS department and project administration.
• Maintain and organize customer files; data entry into CRM and ERP systems.
• Coordinate travel, time, and expense processes for engineers and service staff.
• Process service paperwork, time sheets, and warranty orders as needed.
• Support Field Service staff with scheduling and visa/passport assistance.

Skills

Clerical Secretarial

Written and Oral Communication

People and Phone Skills

Organizational

Computer/Technical

Education

High School Diploma or GED

Associates degree or equivalent experience

Tools

D365

BC (Business Central)

ERP

Job description

Columbia Machine, Inc. is seeking an Administrative Coordinator to support the Engineering & Service Solutions (ESS) department in Denver. The role handles administrative systems, project administration, and customer-service processes for service workflows.

You will manage data entry in Dynamics CRM and BC, organize project folders, and coordinate travel for field technicians. Proficiency in MS Office and ERP familiarity are preferred; 1–3+ years' experience is desirable.