Coordinator - Registrar

Louisiana State University; Baton Rouge, Northern (LA, KY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement options

Paid holidays

Tuition exemption for qualified roles

Training and development opportunities

Employee discounts

Job summary

Louisiana State University is seeking a Coordinator in the Curricula & Course Management Division to coordinate course section builds and manage accommodations, with responsibilities spanning 25Live and Workday Student usage.

The role requires extensive knowledge of university policies and procedures, along with the ability to respond to curricular scheduling questions and assist with planning course offerings each semester.

Qualifications

• Bachelor's degree or equivalent experience; degree preferred but not strictly required if experience matches responsibilities.
• Ability to learn and adapt to new software environments as introduced.

Responsibilities

• Schedule 200+ classrooms for various events and ensure campus-use agreements are completed.
• Assign and optimize room assignments for faculty with back-to-back classes.
• Publish and maintain course-building guidelines and support Workday Student/25Live usage.
• Train campus community on Workday Student and room scheduling software; communicate changes.
• Assist with Workday Student implementation projects and reports for faculty data and degree requirements.
• Supervise and train student assistants and manage their schedules and time sheets.

Skills

Software adaptability

Interpersonal skills

Education

Bachelor's degree or equivalent experience

Job description

Job Title and Details

Job Posting Title: Coordinator - Registrar Position Type: Professional / Unclassified Department: LSUAM AA - EM - CS - Registrar - Ops - CCM - Operations (Capri Marie Mandella Alvarez (00004750)) Work Location: 0112 Thomas D. Boyd Hall Pay Grade: Professional

Job Description

The Coordinator in the Curricula & Course Management Division is responsible for coordinating the course section build for sections with special requirements. The Coordinator will also manage student and faculty accommodations, publish and maintain the \"Building a Course Offering\" training guide, and monitor faculty assignments. Must have an extensive knowledge of university policies, procedures, and practices and be able to respond to a myriad of questions, problems, and situations dealing with curricular and course scheduling issues. Also, this person will assist with the planning of the course offerings each semester as well as assisting individuals campus-wide with Workday Student and 25Live.

Job Responsibilities

• Responsible for the scheduling of 200+ general purpose classrooms for general meetings, organizational meetings, final examinations, orientation programs, Supplemental Instruction Leader session, Leisure Courses, Biology Boot Camps, 4H, ACT Testing, School of Banking, etc. For all outside agencies, must work with the Department of Facility Services to complete a campus use agreement and coordinate a reservation. Responsible for all University-approved organizations' classroom reservations. Serves as primary room scheduler for events held on campus. (20%)


• Responsible for the scheduling of 200+ general purpose classrooms for institutional space. Utilizes scheduling software to assign classes to classrooms while maximizing utilization. Coordinates room assignments for faculty who teach courses back-to-back. Serves as primary room scheduler for classroom instruction. (20%)


• Responsible for manually assigning classes and events based on special requirements. Special requirements include but are not limited to the following: disabled faculty and student needs; special needs of departments, individual faculty members, or organizations; demands for large (80-capacity and above) classrooms; and working with academic departments on specific course section needs. (15%)


• Responsible for publishing and maintaining the \"Building a Course Offering\" training guide. Responsible for updating publication as processes/software changes. Assists the campus community on the University's student information system and associated software and applications. (10%)


• Responsible for ensuring that faculty are accurately assigned to teach all courses. This process must be completed before the 14th class day each semester. All grades (midterm/interim and final) are submitted by the faculty via Moodle/Workday Student. Faculty assignments must be complete and accurate to ensure that faculty members have access to their grade sheets. Works directly with the Office of Budget and Planning to ensure faculty assignment data is available for the production of reports required by the Board of Regents and to ensure that proper compensation is made to the teaching faculty. (10%)


• Responsible for training the campus community on the use of Workday Student, including, but not limited to, faculty assignments and section creation. Also assists with training the campus community on room scheduling/reservation software. This will be a continuous process that requires outreach and strong interpersonal communication skills. (10%)


• In coordination with the Assistant Registrar, assists with special projects related to the Workday Student implementation, including faculty assignment reports, eligibility rules for courses, academic requirements for degree programs, etc. Plays a pivotal role in the creation, implementation, and rollout of the Extend App, which will allow on-campus departments to make course section changes in Workday Student. (10%)


• Supervises and trains student assistants, coordinates their schedules, assigns and reviews their work, and reviews time sheets. Other related duties as assigned by supervisor. (5%)

Additional Requirements

FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health-related matter, they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students, or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.

Minimum Qualifications

Bachelor's degree LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications

Ability to learn and quickly adapt to new software environments as introduced.

Benefits

• LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance;


• flexible spending accounts;


• retirement options;


• various leave options;


• paid holidays;


• wellness benefits;


• tuition exemption for qualified positions;


• training and development opportunities;


• employee discounts;


• and more!

Equal Opportunity Employer

LSU is an Equal Opportunity Employer. All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment.

Background Check

An offer of employment is contingent on a satisfactory pre-employment background check.

About LSU

LSU includes institutions, facilities and programs in each of Louisiana’s 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport. Each institution plays a vital role in preparing students to incorporate new knowledge and technologies into their daily lives. LSU researchers across Louisiana are working on developing a wide-range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others. Louisiana’s Flagship University is a land-, sea- and space-grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences. The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College ("LSU"), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine Louisiana State University at Alexandria Louisiana State University at Eunice Louisiana State University at Shreveport LSU Health Sciences Center – New Orleans LSU Health Science Center – Shreveport The Health Care Services Division Louisiana State University Agricultural Center Pennington Biomedical Research Center Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College In implementing its mission, LSU is committed to: Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students; Employing faculty who are excellent teacher-scholars, nationally competitive in research and creative activities, and who contribute to a world-class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and Using its extensive resources to solve economic, environmental, and social challenges.