Coordinator - CEE Graduate Programs

Louisiana State University; Baton Rouge, Northern (LA, KY); Hybrid; USD 30,000 - 39,000; Full time

Job summary

Louisiana State University is seeking a Coordinator for CEE Graduate Programs to provide administrative support to the Chair and Graduate Programs Advisor. The role manages 140+ applications and inquiries and oversees 110 graduate student placements across assistantships and scholarships.

The position also coordinates newsletters, departmental communications, and events while liaising with campus offices and managing a departmental website and social media presence.

Qualifications

• Bachelor's degree with 1 year of work experience; experience with newsletter publication, Facebook, email listservs and maintaining webpages.
• Master's degree with 3 years of work experience; knowledge of university software programs (ClearPoint, Taskstream, mainframe, Workday).

Responsibilities

• Provide administrative support to the Chair and Graduate Programs Advisor.
• Manage 140+ CEE Graduate Programs applications and inquiries.
• Oversee 110 placements of graduate students on assistantships, fellowships, grants and scholarships.
• Coordinate and manage department communications including newsletters, website, and listservs.

Skills

Computer Work

Copier Machines

Microsoft Office

Education

Bachelor's degree

Master's degree

Tools

ClearPoint

LSU Taskstream

University mainframe

Workday

Job description

Job Posting Title: Coordinator - CEE Graduate Programs

Position Type: Professional / Unclassified

Department: LSUAM Engineering - CE - Business Manager (Jason S Pasqua (00003997))

Work Location: 3255 Patrick F. Taylor Hall

Pay Grade: Professional Hourly

Job Description

Provides administrative support to the Chair. Position also acts as Assistant to CEE Graduate Programs Advisor. Manages and oversees over 140 CEE Graduate Programs applications and inquiries. Acts as Student Employment Partner overseeing over 110 placements of graduate students on assistantships, fellowships, grants and scholarships. Compiles information for Strategic Planning, SACS program assessments, ABET accreditation. Acts as departmental liaison with other campus offices. Coordinates and manages event functions such as Hall of Distinction Banquet, External Advisory Board and Annual Faculty Retreat. Provide administrative support to the Chair. Responsible for managing the creation and finalization of two issues of the CEE Departmental newsletter published on an annual basis and updating and maintaining the corresponding mailing list. Manages the department website, Facebook and COE email listservs. Coordinates and manages event functions such as the CEE Annual Hall of Distinction banquet, External Advisory Board meetings and Annual CEE faculty retreat.

• 45% Acts as Graduate Programs Assistant to the Graduate Programs Advisor. Oversees over 140 CEE Graduate Programs applications and inquiries. Assists current graduate students with processing paperwork to meet deadlines. In charge of maintaining current student files and paperwork for graduate faculty membership. Manages & coordinates the annual recruitment & Graduate Student Research Conference. Student Employment Partner who oversees over 110 placements of graduate students on assistantships, fellowships, grants, & scholarships. Supervises student workers.
• 40% Assists the Chair in collecting and compiling information related to Strategic Planning, SACS program assessments and ABET accreditation. Manages special projects which require research and compilation of information into a standard report or document accepted by the accreditation body.
• 10% Acts as departmental liaison between campus offices such as International Services Office, Graduate School, Payroll, Copier Management, Facility Services, Telecommunication, Parking and LSU Alumni Center. In charge of parking requests and telecommunication work orders and monthly distribution of telecommunication statements. Serves as back up to other staff members in the department as needed. Other duties as assigned.
• 5% Other duties as assigned.

Minimum Qualifications

• Bachelor's degree with 1 year of work experience. Experience with newsletter publication, Facebook, email listservs and maintaining webpages. LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply--a degree is not required as long as the candidate meets the required experience specified in the job description.

Preferred Qualifications

• Master's degree with 3 years of work experience. Knowledge of ClearPoint, LSU Taskstream, University mainframe, Workday and other applicable University software programs related to performing job duties.

Job Competencies

• Knowledge of Microsoft Office products such as WORD, Excel, PowerPoint, Microsoft Publisher and Outlook and ability to use standard office equipment such as computers, copiers, fax, calculator.

For questions or concerns regarding the position, please contact Jason Pasqua at [e-mail].

Skills Needed

• Computer Work
• Copier Machines
• Microsoft Office

Preferred Skills

• Facebook
• Web Page Maintenance
• Writing Newsletters

Posting Date

July 31, 2026

Closing Date

November 28, 2026

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits

• LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance;
• flexible spending accounts;
• retirement options;
• various leave options;
• paid holidays;
• wellness benefits;
• tuition exemption for qualified positions;
• training and development opportunities;
• employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N): LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

HCM Contact Information: For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email [e-mail]. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

LSU researchers across Louisiana are working on developing a wide-range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others. Louisiana’s Flagship University is a land-, sea- and space-grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences. The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College (“LSU”), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine Louisiana State University at Alexandria Louisiana State University at Eunice Louisiana State University at Shreveport LSU Health Sciences Center – New Orleans LSU Health Science Center – Shreveport The Health Care Services Division Louisiana State University Agricultural Center Pennington Biomedical Research Center Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College In implementing its mission, LSU is committed to: Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students; Employing faculty who are excellent teacher-scholars, nationally competitive in research and creative activities, and who contribute to a world-class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and Using its extensive resources to solve economic, environmental, and social challenges.