Operations & Administrative Lead - Mechanical Engineering

CSU; Los Angeles (CA); On-site; USD 45,000 - 66,000; Full time

Job summary

California State University, Los Angeles is seeking an Administrative Support Coordinator I to independently coordinate clerical and administrative functions in the Mechanical Engineering department. You will ensure accurate attendance, payroll certification, and hiring document collection from adjunct faculty while supporting multiple offices across ECST.

The role requires strong English, meticulous record-keeping, and the ability to manage diverse tasks in a multicultural environment on a

Qualifications

• Three years of full-time general office experience.
• Comprehensive knowledge of university infrastructure, policies, and procedures.
• Strong English grammar, punctuation, and spelling.
• Knowledge of office systems and ability to use a broad range of technology and packages.
• Working knowledge of budget policies and procedures.
• Ability to handle multiple priorities and draft reports.
• Interest/ability to work in a multicultural/multiethnic environment.
• Background check is required prior to employment.
• Residence in California is required; out-of-state employment is restricted.

Responsibilities

• Coordinate the clerical and administrative support functions in the Mechanical Engineering department.
• Maintain faculty attendance and timekeeping records; certify payroll for the department.
• Coordinate collection of hiring documents from adjunct faculty.
• Order office supplies and lab materials; manage forms for students, staff, and faculty.
• Maintain workload reporting in APDB; assist with time requests in lnfoReady.
• Liaise with ECST Resource Office, Dean offices, and other university offices.
• Perform other related duties as assigned.

Skills

Office administration

Budget policies

English language proficiency

Multicultural environment

Communication with administrators

Time management

Education

Bachelor's degree

Tools

Office systems

Job description

California State University, Los Angeles is seeking an Administrative Support Coordinator I to independently coordinate clerical and administrative functions in the Mechanical Engineering department. You will ensure accurate attendance, payroll certification, and hiring document collection from adjunct faculty while supporting multiple offices across ECST.

The role requires strong English, meticulous record-keeping, and the ability to manage diverse tasks in a multicultural environment on a