Engineering Administrative Assistant – Project Support

Rmf Engineering, Inc.; Charlotte (NC); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health and dental insurance

Paid holidays

Paid vacation

401K plan

Job summary

RMF Engineering Inc. has an immediate need for an experienced Administrative Assistant to support our Charlotte office production staff and senior management. Strong oral and written communication skills are important, as are computer skills and attention to detail.

Responsibilities include handling specifications, proposals, reports, Newforma PM tasks, travel arrangements, event planning, and cross-office collaboration to promote best practices and a professional company image.

Qualifications

• Proven experience of at least 5 years in administrative matters.
• Excellent organizational skills and ability to multitask.
• Ability to work our standard business hours of 7:30am – 4:30pm with some flexibility.
• Excellent communication skills.
• Experience with Microsoft Word, PowerPoint, Excel.
• Strong problem analysis and critical thinking skills.
• Bachelor's degree preferred in Business, Communications, or English.

Responsibilities

• Update specifications, proposals, and reports for engineers.
• Process Construction Administration documents in Newforma PM software.
• Perform confidential office/administrative duties with speed and accuracy.
• Represent the Company professionally to internal and external contacts.
• Prepare and edit documents in MS Office Applications.
• Copy/distribute documents, open and distribute mail, process deliveries.
• Assist in planning office events and employee engagement activities.
• Create, update, and submit expense reports timely when requested.
• Make travel arrangements (domestic & international) within policy.
• Collaborate with administrative & engineering teams to share best practices.

Skills

Excellent communication

Organizational skills

Multi-tasking

Problem solving

Verbal and written communication

Education

Bachelor's degree preferred in Business, Communications, or English

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Newforma Project Management Software

Procore

Job description

RMF Engineering Inc. has an immediate need for an experienced Administrative Assistant to support our Charlotte office production staff and senior management. Strong oral and written communication skills are important, as are computer skills and attention to detail.

Responsibilities include handling specifications, proposals, reports, Newforma PM tasks, travel arrangements, event planning, and cross-office collaboration to promote best practices and a professional company image.