Engineering Admin & Projects Coordinator

Ojai-Valley-Inn; Ojai (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Ojai Valley Inn in Ojai, CA invites an Engineering Administrative Assistant to support the Engineering department by coordinating guest and engineering requests for rooms, equipment, public areas, and project work. You will organize appointments with contractors, maintain the FF&E library, and prepare reports and presentations.

The role requires proficiency in Microsoft Office and GSuite, strong clerical and organizational skills, and the ability to work under pressure.

Qualifications

• Proficient in Microsoft Office and GSuite.
• Strong clerical and organizational abilities.
• Excellent written and verbal communication skills.
• Bilingual English/Spanish is preferred.

Responsibilities

• Support daily operations of the Engineering department.
• Coordinate guest and engineering requests for rooms/equipment and projects.
• Maintain vendor lists and assist with purchasing orders.
• Organize appointments with contractors and vendors; prepare reports and presentations.
• Assist with Knowcross/Hotsos work orders and related tasks.

Skills

Microsoft Office

GSuite

Clerical skills

Organizational skills

Communication skills

Bilingual English/Spanish

Tools

Knowcross

Hotsos

Adaco Purchasing Platform

Johnson Controls Systems

Job description

Ojai Valley Inn in Ojai, CA invites an Engineering Administrative Assistant to support the Engineering department by coordinating guest and engineering requests for rooms, equipment, public areas, and project work. You will organize appointments with contractors, maintain the FF&E library, and prepare reports and presentations.

The role requires proficiency in Microsoft Office and GSuite, strong clerical and organizational skills, and the ability to work under pressure.