Engineering Administrative Coordinator – Luxury Resort

Estate Yountville; Yountville (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Estate Yountville is seeking an Engineering Administrative Assistant to support the Engineering department with daily administrative coordination, work order tracking, vendor communication, purchasing follow-up, preventive maintenance documentation, project organization, and cross-department communication.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced luxury hospitality environment, ensuring guest-impacting maintenance items, room

Qualifications

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Responsibilities

• Provide daily administrative support to the Director of Engineering and Engineering leadership team.
• Maintain department files, records, checklists, vendor documents, project notes, and maintenance logs.
• Prepare reports, schedules, meeting notes, purchase requests, and follow-up lists as needed.
• Assist with department communication, calendar coordination, meeting preparation, and project tracking.
• Organize invoices, receipts, proposals, quotes, contracts, and supporting documentation for review and approval.
• Help ensure department documentation is accurate, current, and easy to access.

Skills

Organization

Communication

Multitasking

Vendor coordination

Tools

ALICE

BirchStreet

Opera Cloud

HotSOS

Asana

Excel

Job description

Estate Yountville is seeking an Engineering Administrative Assistant to support the Engineering department with daily administrative coordination, work order tracking, vendor communication, purchasing follow-up, preventive maintenance documentation, project organization, and cross-department communication.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced luxury hospitality environment, ensuring guest-impacting maintenance items, room