Events & Catering Administrative Coordinator

Ojai-Valley-Inn; Ojai (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

Ojai Valley Inn is seeking an Administrative Assistant for Catering & Conference Services to handle calls, route inquiries, and provide office support. You will assist managers and guests, maintain files, and help prepare contracts and event materials in a fast-paced hospitality setting.

Proficiency in MS Office and hospitality software is essential, as is a friendly, professional demeanor and strong organizational skills to manage multiple tasks and ensure guest satisfaction.

Qualifications

• Minimum one year of administrative experience.
• Strong organization and prioritization abilities.
• Friendly, professional demeanor with good written and verbal communication.

Responsibilities

• Answer incoming calls and route to the appropriate manager or assist guests.
• Create inquiries in Delphi and send information to the Special Events Sales Manager.
• Prepare outgoing correspondence and maintain office materials and files.
• Assist CCS managers with revisions on documents and set up meetings as required.

Skills

Administrative experience

Organizational skills

Excellent communication

Customer service

Self-motivated

Tools

MS Office Suite

Delphi/Daylight

Opera/Springer Miller

Room Viewer/Meeting Matrix

Job description

Ojai Valley Inn is seeking an Administrative Assistant for Catering & Conference Services to handle calls, route inquiries, and provide office support. You will assist managers and guests, maintain files, and help prepare contracts and event materials in a fast-paced hospitality setting.

Proficiency in MS Office and hospitality software is essential, as is a friendly, professional demeanor and strong organizational skills to manage multiple tasks and ensure guest satisfaction.