Engineering Admin & Operations Lead

Ernst & Young Oman; McLean (VA); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Medical and dental coverage

Pension and 401(k)

Paid time off

Job summary

EY is seeking an Engineering Administrator to streamline operations for a fast-moving engineering team. This dedicated role focuses on licenses, tooling, procurement, budgets, and onboarding, ensuring the team stays productive and compliant.

The ideal candidate will coordinate across procurement, finance, IT, HR, and vendors, owning tasks end-to-end with minimal oversight. A proactive, detail-oriented professional will thrive in a hybrid EY environment.

Qualifications

• Bachelor’s Degree in a related field.
• 3+ years in an administrative, operations, procurement, or coordination role, ideally supporting a technical or professional-services team.
• Experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent office productivity tools.
• Proven ability to track and manage multiple workstreams and deadlines simultaneously with a high degree of accuracy.
• Excellent interpersonal and communication skills, with a professional and approachable manner.
• A self-starter mindset with the reliability to own tasks end to end with minimal oversight.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, and reconciling invoices.
• Track and support the team’s operational budget: monitoring spend and maintaining records for leadership.
• Coordinate onboarding and offboarding logistics: accounts, hardware, access requests, and provisioning.
• Maintain hardware and asset inventory: tracking equipment and coordinating repairs.
• Administer access and account requests: approvals across systems and keeping records current.
• Keep team documentation and records organized: trackers, drives, SOPs, and reference materials.
• Support compliance and audit readiness: keeping licensing and procurement records retrievable.
• Serve as a central point of coordination: routing requests and resolving day-to-day issues.

Skills

Exceptional organizational skills

Attention to detail

Proactive mindset

Written and verbal communication

Cross-functional coordination

Budget and discretion

Microsoft 365 proficiency

Fast learner

Calm and dependable

Education

Bachelor’s Degree in a related field

Tools

Microsoft 365

Outlook

Excel

SharePoint

Job description

EY is seeking an Engineering Administrator to streamline operations for a fast-moving engineering team. This dedicated role focuses on licenses, tooling, procurement, budgets, and onboarding, ensuring the team stays productive and compliant.

The ideal candidate will coordinate across procurement, finance, IT, HR, and vendors, owning tasks end-to-end with minimal oversight. A proactive, detail-oriented professional will thrive in a hybrid EY environment.