Engineering Admin & Operations Lead

Ernst & Young Oman; Jericho (NY); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Hybrid work model

Medical and dental coverage

Pension and 401(k)

Job summary

EY is seeking an Engineering Administrator to be the operational backbone of a fast-moving engineering organization. This role focuses on removing friction for engineers by managing licenses, tooling, vendors, procurement, and budgets, acting as the central point of coordination for day-to-day operations.

Ideal candidates are proactive, highly organized, and detail-oriented, capable of handling multiple tasks across procurement, IT, finance, and HR while maintaining accurate records and strong

Qualifications

• Bachelor’s Degree in a related field or equivalent.
• 3+ years in administrative, operations, procurement, or coordination roles, preferably supporting a technical or professional-services team.
• Experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent tools.
• Proven ability to track and manage multiple workstreams and deadlines with high accuracy.
• Excellent interpersonal and communication skills, with a professional, service-oriented approach.

Responsibilities

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions, ensuring engineers have tools and no lapses.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact, and act as liaison for tooling/services providers.
• Handle procurement and purchasing: raising purchase requests, tracking approvals, reconciling invoices, and following items through delivery.
• Track and support the team’s operational budget: monitoring spend, flagging variances, maintaining up-to-date records for leadership.
• Coordinate onboarding/offboarding logistics: accounts, hardware, access, tool provisioning for new joiners, deprovisioning when people move on.
• Maintain hardware and asset inventory: tracking equipment, coordinating repairs/replacements, keeping records.
• Administer access and account requests: submitting, tracking, and following approvals across systems; keep shared access records current.
• Keep team documentation organized: trackers, distribution lists, shared drives, SOPs, and reference materials.
• Support compliance and audit readiness: licensing, procurement, asset records, and internal reporting.
• Serve as a central point of coordination: route requests, resolve issues day-to-day.

Skills

Organizational skills

Attention to detail

Proactive mindset

Communication

Cross-functional coordination

Budget awareness

Microsoft 365 proficiency

Education

Bachelor’s Degree in related field

Tools

Microsoft 365

Outlook

Excel

SharePoint

Job description

EY is seeking an Engineering Administrator to be the operational backbone of a fast-moving engineering organization. This role focuses on removing friction for engineers by managing licenses, tooling, vendors, procurement, and budgets, acting as the central point of coordination for day-to-day operations.

Ideal candidates are proactive, highly organized, and detail-oriented, capable of handling multiple tasks across procurement, IT, finance, and HR while maintaining accurate records and strong