Administrative Coordinator

Saint Francis Health System; Town of Florida (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Saint Francis Health System seeks an experienced administrative professional to provide broad support for day-to-day operations in a fast-paced healthcare setting. The role requires handling calendars, coordinating meetings, processing documents, and maintaining confidential information with a high level of professionalism.

Responsibilities include scheduling, coordinating travel, managing communications, and supporting multiple departments while ensuring accuracy, timeliness, and compliance

Qualifications

• Minimum Education: High School Diploma or GED.
• Proven ability to communicate professionally and maintain confidentiality.
• Strong organizational and multitasking abilities.
• Proficiency with MS Word, Excel, and Access; typing 50 words per minute.

Responsibilities

• Provides administrative support and coordinates workflow within the assigned department to ensure smooth operations.
• Maintains documents, records, reports, graphs, charts, and policies to support regulatory compliance and efficient operations.
• Screens phone calls and visitors, schedules calendars and travel itineraries, and coordinates related arrangements.
• Manages office supply inventory and serves on department committees as needed.

Skills

Professional communication

Organizational skills

Networking

Interpersonal skills

Attention to detail

Typing 50 WPM

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Full Time

Days

Schedule:

8am-5:00pm; donor and community group events attended as needed. Flex schedule available.

-Computer skills and web-based tools required

-Professional communication and high organized efficiency required

-Networking and high level of interactive personal skills required

Job Summary: Responsible for a broad range of administrative support ensuring fluid day-to-day operations.

Minimum Education: High School Diploma or GED.

Licensure, Registration and/or Certification: None.

Work Experience: 3 - 4 years of related experience

Knowledge, Skills and Abilities: Working knowledge of Microsoft Word, Excel and Access as might be used in the preparation of correspondence and reports. Effective interpersonal, written and oral communication skills. Ability to organize and prioritize work in an effective and efficient manner. Ability to be detailed oriented and multitask. Demonstrated ability to maintain a high degree of confidentiality. Working knowledge of established operations policies and procedures. Ability to be detail oriented as might be required in the examination of numerical data. Ability to type 50 words per minute.

Essential Functions and Responsibilities: Provides administrative support and coordinates work flow processes within assigned department(s) to ensure smooth and organized operations. Maintains various documents, records, prepares reports/graphs/chart, spreadsheets, policies and procedures, legal files, licensure, and assists in ensuring appropriate regulatory compliances. Screens, receives and directs telephone calls and visitors. Schedules and maintains calendar of appointments, meeting and travel itineraries. Coordinates related arrangements. Serves as a resource for external and internal departmental inquiries. Distributes mail, reports, memoranda and other documents pursuant to management request. Orders and maintains office supply inventory. Serves on various committees as related to department/cost center responsibilities.

Decision Making: Independent judgment in making minor decisions where alternatives are limited and standard policies/protocols have been established.

Working Relationships: Leads others in same work performed (does not supervise). Works directly with patients and/or customers. Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff.

Special Job Dimensions: None.

Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

Childrens Administration - Yale Campus

Location:

Tulsa, Oklahoma 74136

EOE Protected Veterans/Disability