Engineering Admin Assistant & Proposals Coordinator

Pennoni; Leesburg (VA); On-site; USD 50,000 - 65,000; Full time

Job summary

Pennoni in Leesburg, VA is seeking an experienced Administrative Assistant to join our engineering operations on a full-time, direct basis at our Leesburg office. The role includes supporting office administration, data entry into Deltek, and preparing proposals and reports.

Ideal candidates have 2–5 years of experience, a high school diploma, strong MS Office skills, and excellent written and verbal communication, with the ability to multitask and work independently in a collaborative team

Qualifications

• Two to five years of experience in administrative support.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail and accuracy.
• Able to work independently and with others and meet deadlines.
• Experience in data entry and document preparation.
• Experience with proposal formatting and review is a plus.

Responsibilities

• Office administrative tasks
• Data entry into Deltek
• Proofreading, formatting, finalizing proposals and reports
• Taking meeting minutes
• A/R collections
• Office supplies management
• Coordinate facility maintenance
• Coordinate for in-house meetings
• Mail
• Shipping/receiving

Skills

MS Office

Communication

Organization

Attention to detail

Deadline oriented

Multitasking

Independent work

Teamwork

Education

High School Diploma

Associate's degree

Tools

Deltek

Job description

Pennoni in Leesburg, VA is seeking an experienced Administrative Assistant to join our engineering operations on a full-time, direct basis at our Leesburg office. The role includes supporting office administration, data entry into Deltek, and preparing proposals and reports.

Ideal candidates have 2–5 years of experience, a high school diploma, strong MS Office skills, and excellent written and verbal communication, with the ability to multitask and work independently in a collaborative team