Administrative Assistant

Pennoni; Leesburg (VA); On-site; USD 50,000 - 65,000; Full time

Job summary

Pennoni in Leesburg, VA is seeking an experienced Administrative Assistant to join our engineering operations on a full-time, direct basis at our Leesburg office. The role includes supporting office administration, data entry into Deltek, and preparing proposals and reports.

Ideal candidates have 2–5 years of experience, a high school diploma, strong MS Office skills, and excellent written and verbal communication, with the ability to multitask and work independently in a collaborative team

Qualifications

• Two to five years of experience in administrative support.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail and accuracy.
• Able to work independently and with others and meet deadlines.
• Experience in data entry and document preparation.
• Experience with proposal formatting and review is a plus.

Responsibilities

• Office administrative tasks
• Data entry into Deltek
• Proofreading, formatting, finalizing proposals and reports
• Taking meeting minutes
• A/R collections
• Office supplies management
• Coordinate facility maintenance
• Coordinate for in-house meetings
• Mail
• Shipping/receiving

Skills

MS Office

Communication

Organization

Attention to detail

Deadline oriented

Multitasking

Independent work

Teamwork

Education

High School Diploma

Associate's degree

Tools

Deltek

Job description

Pennoni is hiring for an experienced professional to join our team as an Administrative Assistant and support our Engineering operations on a full-time, direct basis at our office in Leesburg , VA office.

Job Description - Administrative Assistant - Full Time

Job Responsibilities Pennoni is currently looking for a Full-Time Administrative Assistant for our Leesburg, VA office with experience consistent but not limited to:

• Working on office administrative tasks
• Data entry into Deltek
• Proofreading, formatting, finalizing proposals, reports and other documents
• Taking meeting minutes
• A/R Collections
• Office Supplies
• Coordinate Facility Maintenance
• Coordinate for In-house meetings
• Mail
• Shipping/Receiving

Required Attributes

• Years of experience: 2-5
• A High School Diploma is required
• High level of proficiency in MS Office Suite, including Word, Excel, Power Point, and Outlook
• Strong written and verbal communication skills
• Excellent organizational skills with attention to detail and accuracy
• Able to work independently and with others
• Deadline oriented
• Multi-tasking

Preferred Attributes

• Experience in the AEC industry
• Associate's degree
• Proposal writing experience
• Experience in responding to RFP/RFQs
• Effectively interact with both external and internal clients
• Certified Notary

TARGET SALARY RANGE: $50K - $65k (per year)

Why Pennoni?

At Pennoni, we're not just another multi-disciplinary engineering firm; we're a vibrant team of innovators shaping the future! Founded more than five decades ago, Pennoni is an ENR Top 500 consulting engineering firm where individuality sparks innovation and growth. We're all about helping you build your career while fostering a great workplace culture - here, you'll work with supportive, talented teammates and find pride in your contributions. Jointobepartofateamthatvaluesyouruniqueskillsanddrivesexcellenceineveryproject!

Equal Opportunity Employer / Veterans / Disabled