Energy Programs Administrative Coordinator

Willdan; Village of Great Neck (NY); On-site; USD 64,000 - 78,000; Full time

Job summary

Willdan is seeking an Administration Coordinator to support energy efficiency projects in the New York City area. The role handles administrative coordination, verifies account eligibility, and supports accounting tasks, along with project and participant intake.

Additional duties include managing project intake, organizing workflows with Excel trackers and Willdan’s data management software, onboarding contractors, and tracking licenses and MWBE certifications.

Qualifications

• 2-3 years of office management, administration, and/or accounting experience.
• Strong organizational skills to manage multiple ongoing tasks and workflows.
• Excellent written and verbal communication with clients, participants, and staff.
• Proficiency with project/data management systems, spreadsheets, and Excel-based reports.
• Associate’s or Bachelor’s degree and/or relevant certifications preferred.

Responsibilities

• Manage intake of new projects into the program and gather required documentation.
• Verify utility account numbers, project data, and eligibility for assignments.
• Organize projects through intake using data management software and Excel trackers.
• Communicate with utility clients and program participants about eligibility and intake processes.
• Onboard contractors and collect tax forms, insurance, licenses, and payment information.
• Track licenses and MWBE certifications and request updated documents.
• Assist with project processing tasks and assign inspections as needed.
• Support accounting tasks and generate incentive payment vouchers within timeframes.
• Generate and review program reports and assist with data analysis.
• Participate in team meetings and trainings to learn systems and workflows.

Skills

Office management

Accounting

Communication

Data management

Excel

Education

Associate’s or Bachelor’s degree

Tools

Willdan data management software

Excel-based trackers

Project management tools

Job description

Willdan is seeking an Administration Coordinator to support energy efficiency projects in the New York City area. The role handles administrative coordination, verifies account eligibility, and supports accounting tasks, along with project and participant intake.

Additional duties include managing project intake, organizing workflows with Excel trackers and Willdan’s data management software, onboarding contractors, and tracking licenses and MWBE certifications.