End-to-End Events Coordinator — On-Site & Travel

CitiStaffing, LLC; New York (NY); Presencial; USD 52.000 - 65.000; Jornada completa

Descripción de la vacante

CitiStaffing, LLC is seeking an Events Coordinator to support the Head of Events & Programs in planning and executing firm events from start to finish. This hands-on role requires ownership and proactive management across calendars, invitations, budgets, and on-site execution.

The ideal candidate is highly organized, detail-oriented, and a strong communicator, able to liaise with venues, vendors, and internal teams. Flexible hours and multi-office work in Stamford and New York are expected.

Formación

• Bachelor's degree preferred.
• Experience in events, hospitality, executive or administrative support, or a related fast-paced environment.
• Highly organized and detail-oriented, able to juggle multiple events and deadlines.
• Strong communicator with polished, professional presence with internal and external stakeholders.
• Flexible and available for long hours, including evenings until ~10 p.m. during events.
• Able to work from both Stamford and New York offices and increase in-office days as needed.
• Proficient in Microsoft Office (Outlook, Excel, PowerPoint).

Responsabilidades

• Manage event calendars and timelines, keeping all stakeholders aligned.
• Draft, send, and track invitations and RSVPs; maintain guest lists.
• Build and track event budgets, monitoring spend against plan.
• Process and reconcile event-related expenses and invoices.
• Provide on-site support at events, including setup and breakdown ensuring smooth execution and a positive attendee experience.
• Serve as a back-up resource for event execution.
• Liaise with venues, caterers, vendors, and other partners to ensure seamless execution.
• Take ownership of projects and drive them to completion with minimal oversight.
• Uphold high customer service standards, addressing attendee and stakeholder questions, concerns, and requests with professionalism.
• Serve as the in-office point of contact while Head of Events & Programs is traveling across time zones.
• Assist with travel coordination and expense reports.

Conocimientos

Highly organized

Strong communicator

Detail oriented

Time management

Educación

Bachelor's degree preferred

Herramientas

Microsoft Office Suite

Descripción del empleo

CitiStaffing, LLC is seeking an Events Coordinator to support the Head of Events & Programs in planning and executing firm events from start to finish. This hands-on role requires ownership and proactive management across calendars, invitations, budgets, and on-site execution.

The ideal candidate is highly organized, detail-oriented, and a strong communicator, able to liaise with venues, vendors, and internal teams. Flexible hours and multi-office work in Stamford and New York are expected.