Encargado de oficina

Allied Psychological Services, LLC; Las Vegas (NV); On-site; USD 43,000 - 65,000; Full time

Job summary

Allied Psychological Services LLC in Las Vegas, NV seeks an organized Office Manager to ensure a smooth, compliant, and welcoming front office. You will support clinical and administrative staff, handle patient intake, and coordinate billing and records in a HIPAA-conscious environment.

The role requires 2+ years in healthcare office management, familiarity with EMR/EHR systems, and strong communication skills. A high school diploma is required; related degree preferred.

Qualifications

• 2+ years of office management experience in healthcare or mental health setting.
• Familiarity with billing, insurance processes and EMR/EHR systems.
• Knowledge of HIPAA regulations and patient confidentiality standards.

Responsibilities

• Oversee daily office operations and front-office efficiency.
• Manage scheduling for clinical and administrative staff.

Skills

Office management

Healthcare administration

HIPAA compliance

Microsoft Office

Interpersonal communication

Education

High school diploma

Healthcare administration degree (preferred)

Tools

EMR/EHR systems

Medical billing software

Job description

About the Role

Allied Psychological Services LLC is looking for a motivated and organized Office Manager to join our team in Las Vegas, NV! This is a fantastic opportunity to play a key role in keeping our practice running smoothly while supporting a team dedicated to improving the lives of our clients. If you thrive in a professional healthcare environment and love bringing order and efficiency to the workplace, we want to hear from you!

Responsibilities

• Oversee daily office operations and ensure a welcoming, efficient front-office environment
• Manage scheduling, appointments, and calendars for clinical and administrative staff
• Handle patient intake, records management, and confidential documentation in compliance with HIPAA
• Coordinate billing, insurance verification, and accounts receivable processes
• Supervise and support administrative staff, providing guidance and performance oversight
• Order and maintain office supplies, equipment, and vendor relationships
• Serve as the primary point of contact for patient inquiries, referrals, and communications

Requirements

• 2+ years of office management experience, preferably in a healthcare or mental health setting
• Familiarity with medical billing, insurance processes, and EMR/EHR systems
• Strong knowledge of HIPAA regulations and patient confidentiality standards
• Excellent organizational, multitasking, and time-management skills
• Proficient in Microsoft Office Suite and general office technology
• Strong interpersonal and communication skills with a compassionate, professional demeanor
• High school diploma required; associate's or bachelor\'s degree in healthcare administration or related field preferred

About Us

Allied Psychological Services LLC is a trusted provider of mental health and psychological services in the Las Vegas, NV area, committed to delivering compassionate, high-quality care to our community. Our clients rely on us for professional support that makes a real difference in their lives, and our team is proud to be part of that mission. We foster a collaborative, supportive work environment where every team member is valued and empowered to grow.