Office manager

ALLIED PSYCHOLOGICAL SERVICES LLC; Las Vegas (NV); On-site; USD 45,000 - 60,000; Full time

Job summary

ALLIED PSYCHOLOGICAL SERVICES LLC in Las Vegas is seeking a proactive Office Manager to ensure smooth daily operations and support a dedicated healthcare team. The ideal candidate will have at least 2 years of office management experience, preferably in a healthcare environment, and strong knowledge of HIPAA regulations and patient confidentiality.

The role includes managing appointments, coordinating billing, and supervising administrative staff. Join us in making a meaningful impact in patients' lives while thriving in a professional, supportive workplace.

Qualifications

• 2+ years of office management experience, preferably in healthcare.
• Familiarity with medical billing and EMR/EHR systems.
• Proficient in Microsoft Office Suite.

Responsibilities

• Oversee daily office operations and maintain a welcoming environment.
• Manage staff schedules and appointments.
• Handle patient intake and confidential documentation.

Skills

Office management experience

Medical billing familiarity

HIPAA knowledge

Time-management skills

Microsoft Office proficiency

Interpersonal skills

Education

High school diploma

Associate's degree in healthcare administration

Job description

About the Role

Allied Psychological Services LLC is looking for a motivated and organized Office Manager to join our team in Las Vegas, NV! This is a fantastic opportunity to play a key role in keeping our practice running smoothly while supporting a team dedicated to improving the lives of our clients. If you thrive in a professional healthcare environment and love bringing order and efficiency to the workplace, we want to hear from you!

Responsibilities

• Oversee daily office operations and ensure a welcoming, efficient front-office environment
• Manage scheduling, appointments, and calendars for clinical and administrative staff
• Handle patient intake, records management, and confidential documentation in compliance with HIPAA
• Coordinate billing, insurance verification, and accounts receivable processes
• Supervise and support administrative staff, providing guidance and performance oversight
• Order and maintain office supplies, equipment, and vendor relationships
• Serve as the primary point of contact for patient inquiries, referrals, and communications

Requirements

• 2+ years of office management experience, preferably in a healthcare or mental health setting
• Familiarity with medical billing, insurance processes, and EMR/EHR systems
• Strong knowledge of HIPAA regulations and patient confidentiality standards
• Excellent organizational, multitasking, and time-management skills
• Proficient in Microsoft Office Suite and general office technology
• Strong interpersonal and communication skills with a compassionate, professional demeanor
• High school diploma required; associate's or bachelor's degree in healthcare administration or related field preferred

About Us

Allied Psychological Services LLC is a trusted provider of mental health and psychological services in the Las Vegas, NV area, committed to delivering compassionate, high-quality care to our community. Our clients rely on us for professional support that makes a real difference in their lives, and our team is proud to be part of that mission. We foster a collaborative, supportive work environment where every team member is valued and empowered to grow.